Decision details

New Lease at Harrowby Lane, Playing Fields, Grantham

Decision Maker: The Leader and Cabinet Member for Corporate Services and Property

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

To seek approval for the grant of a new lease at Harrowby Lane, Playing Fields, Grantham for a term of 25 years.

Decision:

That approval is granted for a new lease in respect of land situated at Harrowby Lane Playing Field, Grantham between South Kesteven District Council and Harrowby Lane United Football Club for a term of 25 years and agrees the surrender of the existing lease on the land.

 

Reasons for the decision:

The recommendation is to grant the new lease for a period of 25 years between the Council and the Club. This will allow the Club to apply for grant funding to improve the facility and community offering.

 

Alternative options considered:

In order for the Club to continue to operate, increase the number of users and improve this community asset it will require funding from other sources. The FA can provide grants and funding to improve services and create new facilities for the Club to meet FA rules and regulations so the Club can broaden their types of users, for example – female changing rooms/showers – to allow ladies football to take place on site. As part of the requirements, the Club will need a Lease in place for a minimum of 21 years to secure the funding.

 

There is a time pressure to the Club to allow them to access the necessary funding and therefore, the new lease will need to be entered into within the next four weeks. 

 

The freehold of the site is owned by the Council and has been used as a football club for many years. The site entrance is via Dickens Road, Grantham.

 

The Club currently holds a lease for the land which sites the clubhouse, with an expiry in 2024. The Club also has a licence for the pitch, this expired in August 2020. Both parties feel it is best suited to merge both agreements and formalise as one document.   The existing lease will be surrendered before a new one is entered into.  The Club agrees to surrender the lease as part of the new lease process.

 

The area edged red on the plan otherwise known as the Harrowby United Football Grounds will be let to the Club and the area highlighted blue will be shared between the Club and the Council. The blue area is currently used as a car park for users of the Club and as an access road (for emergency and grounds maintenance use) to the Council owned pitches off Harrowby Lane.

 

The Club will be responsible for the full repair of the site edged red on the plan. The Council will be responsible for the repair to the car park area highlighted blue. The Council will have the given right to request a 50% contribution towards the cost of the maintenance and upkeep, where demanded.

 

There have been no known management issues arising from the Club’s existing lease or licence.

 

The proposed lease would be for a term of 25 years with the Club being contracted out of the Landlord and Tenant Act 1954, Part II. The Lease is proposed at a rental value of £1 per annum and has a social value to the local community.

 

The Club would at its own cost, obtain, carry out, and undertake all necessary permissions for the works associated with their demise and usable area.

 

The land could have a future use as a housing site (subject to planning) however, Sports England are likely to object due to the loss of football pitch provision in Grantham.

Publication date: 22/10/2020

Date of decision: 21/10/2020

Effective from: 30/10/2020

Accompanying Documents: