Issue - meetings

                                                                                                                  (Enclosure)

Report number PD020, presented by the Property Development Manager, provided an update on the implementation and subsequent performance of the new on-line pool car booking system. Benefits of the new system included:

·         Instant confirmation of booking

·         36.1% increase in car use

·         Accurate records of mileage driven

·         Reduction in the use of private vehicles

·         Significantly reduced administration time

The purpose of the evaluation was to understand fleet usage to inform decisions around flexible work styles, geographic locations and the most appropriate vehicular solution.

Members of the PDG discussed possible alternatives following the loss of parking spaces resulting from the St. Peter’s Hill Development. Suggestions included parking all fleet vehicles in Welham Street or relying solely on individuals using their own vehicles.

Councillors also suggested ways to incentivise the use of pool vehicles over private cars; they were advised that it was currently the role of the manager to authorise. Incentives included re-charging service areas the difference between the costs of pool car mileage and private mileage and having to book the use of their own vehicle only if a pool car was not available or repaying a reduced rate with the onus on an individual to reclaim via an annual tax return. It was, however, acknowledged that in some instances the use of private vehicles was more expedient than using pool cars.

Recommendation:

That a cost analysis exercise should be undertaken to identify the costs of replacing the current fleet, switching to require that individuals use their own vehicles and to investigate paying a reduced mileage rate.