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Repairs and Voids Materials Contract
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Meeting: 07/04/2026 - Cabinet (Item 134)
134 Repairs and Voids Materials Contract 
PDF 235 KB
To seek approval to enter into a new contract
with a supplier of materials for our internal works
teams.
Additional documents:
Decision:
Decision
The Cabinet approved for the Council to enter into a contract with Huws Gray for the supply of building materials for use by our in-house repairs and voids trades teams.
Reasons for the decision
The Council was required to ensure that a contract was in place for the procurement of materials for use by the in-house repairs and voids teams. The current contract had expired and required renewal.
This contract had been procured in accordance with relevant Council policies and procedures to ensure transparency, value for money and compliance with procurement legalisation and Council policies.
Once the recommendation had been approved, the preferred bidder would be notified of the outcome, and the Council intended to execute the Contract at the conclusion of any standstill period with the intention to enter into contract on 1 May 2026.
Other options considered
The Council could have chosen not to procure a new materials contractor, but this was not considered an option due the existing contract expiring. Without a contract in place the Council was not compliant with relevant procurement regulations and Council policies and procedures.
Minutes:
Purpose of report
To seek approval for the Council to enter into a contract with Huws Gray for the supply of building materials for use by our in-house repairs and voids trades teams.
Decision
The Cabinet approved for the Council to enter into a contract with Huws Gray for the supply of building materials for use by our in-house repairs and voids trades teams.
Other options considered
The Council could have chosen not to procure a new materials contractor, but this was not considered an option due the existing contract expiring. Without a contract in place the Council was not compliant with relevant procurement regulations and Council policies and procedures.
Reasons for the decision
The Council was required to ensure that a contract was in place for the procurement of materials for use by the in-house repairs and voids teams. The current contract had expired and required renewal.
This contract had been procured in accordance with relevant Council policies and procedures to ensure transparency, value for money and compliance with procurement legalisation and Council policies.
Once the recommendation had been approved, the preferred bidder would be notified of the outcome, and the Council intended to execute the Contract at the conclusion of any standstill period with the intention to enter into contract on 1 May 2026.