Issue - meetings

The Chairman of the Constitution Committee to submit any recommendations of the committee arising from its meeting held on 25^th February 2008.                                                      (To follow)

DECISION: To concur with the following recommendations of the Constitution Committee and that the relevant amendments be made to the Constitution as set out and underlined in 1 to 6 below:

1.      Page 38 – Article 2.3 of Part 2 section b, roles and functions of all councillors, Rights and duties to include -

iv)     All district councillors are required to attend the core training programme within 12 months* of their appointment as a councillor.
         

* For 2007/2008 only the core training is extended from 12 months from appointment by a further three months.

2.      Page 41- Article 4 of Part 2 part 4.2 iii) to read-

“agreeing and /or amending the terms of reference for committees or policy development groups, deciding on their composition and making appointments to them including the appointments of Chairman and vice chairman if not determined by the annual meeting and that no member be appointed in breach of the constitution”.

3.      Page 120 Article 1.2 viii) in part 4 to read -

that the chairmanship and vice chairmanship of all committees and PDG’s excluding Standards Committee are appointed according to their suitability and merit in the opinion of the leader and that no member be appointed in breach of the constitution.

4.      Page 61 (d) Head of Paid Service, Monitoring Officer and Chief Finance Officer

          The Council has designated the following posts as shown below to be Statutory Officers of the Council.

5.      Page 54(b) Terms of Reference of the Governance and Audit Committee

(vi)                   To approve and review the Code of Corporate Governance and the action plan.

(vii)                To inform and approve the Annual Governance Statement following consultation with all members of the Council.

6.      Page 129 Motions without Notice

(xviii)         a motion relating to any item on the agenda of that meeting where no motion has been proposed.

7.                 That the Service Manager Human Resources and Organisational Development be required to inform group leaders of the attendance of Councillors at core training events prior to the annual general meeting; and

8.                 That the Service Manager Human Resources and Organisational Development notify all Councillors of what core training they have completed to date and look at the possibility of issuing a  certificate to those Members who have completed their training.

The Council considered the minutes of the meeting of the Constitution Committee held on 25^th February 2008 which contained a number of proposed amendments to the Council’s Constitution.  The Chairman of the Constitution Committee, Councillor Peter Martin-Mayhew, outlined the proposed changes and the reasons behind them.

After a discussion, the recommendations were so moved and seconded, and following a vote the motion was carried.