Agenda and minutes

Minutes of the meeting held on 6th September 2010.

The minutes of the meeting held on 6th September were approved as a correct record of the decisions taken.

None declared.

Report number PLA845 Portfolio Holder Economic Development.

(Enclosure)

Decision:

(1)       To approve the proposed changes to the Station Approach Development Brief as set out in Appendix 1 to report PLA845.

(2)       To adopt as Supplementary Planning Guidance the Station Approach Development Brief as amended in accordance with the above recommendation.

Considerations/reasons for decision:

1)         Report number PLA845 from the Portfolio Holder Economic Development.

2)         The six week consultation that took place between 9th October and 20th November 2009.

3)         The representations received during the consultation period.

4)         The number of changes to the policy context of the brief at national (changes in Planning Policy Statements), Regional (revocation of Regional Spatial Strategy) and local (adoption of Core Strategy, updated evidence base) level.

5)         Comments made by the Portfolio Holder Economic Development at the meeting.

Other options considered:

Do not adopt as Supplementary Planning Guidance (SPG).   If the SPG is not adopted there will not be a sound planning framework to support future investment in this area. This may result in the area not being regenerated, or in an incoherent manner, due to a lack of clarity about the areas’ futures, and could result in opportunities to achieve wider benefits from linked regeneration projects being missed if decisions and investment are taken on an ad hoc basis. 

Report number PLA848 Portfolio Holder Economic Development.

(Enclosure)

Decision:

To approve the Site Allocation and Policies Development Plan Document draft policies as set out in the appendix to report PLA848 for a six week public consultation period to begin in October 2010.

Considerations/reasons for decision:

1)         Report number PLA848 from the Portfolio Holder Economic Development and associated appendices.

2)         The requirement to engage the local community early in the preparation of LDF documents.

3)         Comments made at the LDF Member Working Group.

4)         The additional policies consultation will ensure that the process is in accordance with both the Council’s adopted Statement of Community Involvement and the Town and Country Planning (Local Development Framework) (amendment) Regulations 2008 – notably regulation 25.

Other options considered:

1)         The Adopted Core Strategy provides the overarching policy framework which requires these additional policies.  If they are not included within the SAPDPD the plan will not be in conformity with the Core Strategy and could fail to be found sound at examination.

2)         Each of the suggested policies is based upon a Core Strategy policy; this provides little scope to consider alternative policy options, however this is a requirement of the LDF preparation process and has been addressed through previous consultation, in particular through the Issues and Options consultation in 2005 and the Housing and Economic DPD consultation 2006.

Report number PLA846 Portfolio Holder Economic Development.

(Enclosure)

Decision:

To agree Option 3 (Suspend process of identifying sites(s) to await revised planning guidance and details of financial incentive scheme for site provision from CLG) for progressing provision of allocated sites for Gypsy and Travellers accommodation.

Considerations/reasons for decision:

1)                 Report PLA845 from the Portfolio Holder Economic Development.

2)                 The number of changes at national and regional level relating to Gypsy and Traveller provision specifically the Secretary of State for Communities and Local Government (CLG) revocation of the Regional Strategies.

3)                 The Governments intention to revoke Planning Circular 01/06 and the Governments withdrawal of the Gypsy and Traveller Site Grant Programme to be potentially replaced with a New Homes bonus scheme.

4)                 Comments made by the Portfolio Holder Corporate Governance and Housings and Economic Development.

Other options considered:

1)     Continue with the process of identifying sites(s) for inclusion in Site Allocation and Policies DPD on basis of work done to date – possibility that potential site options identified will not “fit” with revised guidance, with consequential risk of DPD being found unsound. This could result in additional work or work having to be repeated with implications for DPD adoption timetable.

2)     Rely on Core Strategy Policy H4 and sites coming forward via submission of planning applications – Does not accord with apparent intent of CLG guidance to provide authorised sits where there is local need to do so. Without planned provision outstanding need may not be met.  Increased risk of unauthorised sites in inappropriate locations.

Report number PLA847 Portfolio Holder Economic Development.

(Enclosure)

Decision:

To endorse the comments set out in Appendix 1 to report PLA845 and that these form the basis of the Council’s response to the Lincolnshire Minerals and Waste Development Framework Preferred Strategy and Submitted Site documents.

Considerations/reasons for decision:

1)                 Report PLA845 from the Portfolio Holder Economic Development.

2)                 The proposed strategy for Mineral and Waste Framework for the County should take account of the proposals within the District as set out in the District Council’s proposed site allocations and policies DPD and considerations relating to waste collection.

3)                 Comments made by Cabinet Members at the meeting.

Other options considered:

Not to respond to the consultation – although this is a non-statutory consultation it provides an opportunity for the Council to make known its views on the preferred strategy and possible site locations before they are taken to the next more formal stage.

Report number AFM0160 Portfolio Holder Resources & Assets.

(Enclosure)

Decision:

1)                 To note the current position relating to proposals for pay on exit at car parks at Welham Street and Wharf Road Grantham and Wharf Road Stamford as detailed in report AFM0160.

2)                 To approve the content of the draft South Kesteven (off-Street Parking Places)(Pay and Display) Order 2010 relating to the reclassification of car parks at Wharf Road Stamford and Welham Street Grantham.

3)                 To approve the commencement of consultation on the reclassification from Long Stay to Short Stay at Levels 1 and 2 at Welham Street Car Park, Grantham and Wharf Road Car Park, Stamford under the provision of the Order detailed above.

4)                 To grant delegated authority to the Portfolio Holder for Resources and Assets to approve proposals, subject to further work on viability, and the terms of the draft Order for the introduction of pay on exit at Wharf Road Stamford.

Considerations/reasons for decision:

1)         Report AFM0160 from the Portfolio Holder Resources and Assets.

2)         The need to under take further feasibility studies that supports the business case for the introduction of pay on exit at Council operated car parks.

3)         The requirements for consultation on the reclassification of the car parks concerned.

4)         Promotion for the reclassification of Wharf Road Stamford car park by a Stamford District Council Member through his car parking strategy.

Other options considered:

No other options have been considered as this was a follow on report to that submitted to Cabinet on 5th July 2010.

Report number TSE0057 Portfolio Holder Corporate Governance & Housing.

(Enclosure)

Decision:

To approve the proposed draft Tenancy Agreement as appended to report TSE0057 for consultation with all the tenants of South Kesteven District Council in accordance with the statutory consultation process.

Considerations/reasons for decision:

1)         Report TSE0057 from the Portfolio Holder Corporate Governance & Housing.

2)         The need to change the current tenancy agreement to reflect changes in legislation as well as the Council’s policies and practices.

3)         The additional and amended clauses contained within the proposed Tenancy Agreement will assist officers to deal with incidents of anti-social behaviour in a more proactive way.

3)         The legislative requirement that all tenants must be informed of proposed changes to the tenancy agreement and any feedback taken into account in preparing the final document.

4)         Comments made by Cabinet Members at the meeting.

Other options considered:

To carry on with the current Tenancy agreement however, whilst this is generally acceptable it is felt that the changes highlighted within report  TSE0057 are necessary to allow the effective management of the Councils housing stock.

Decision C027 up to and including CO32 as made on 4th October can be implemented on 13th October unless subject to call-in by the Scrutiny Committee Chairman or any five members of the Council from any Political groups.

South Kesteven District Council, Council Offices, St Peter’s Hill, Grantham, Lincolnshire NG31 6PZ

Contact:  Cabinet Support Officer – Lucy Bonshor Tel: 01476 40 61 20

                                                E-mail:  l.bonshor@southkesteven.gov.uk