Agenda and decisions

Cabinet - Tuesday, 3rd November, 2020 2.00 pm

Venue: Virtual Meeting - The meeting is being held remotely using Skype for Business

Contact: Email: Demoracy@southkesteven.gov.uk 

Items
No. Item

1.

Register of attendance and apologies for absence

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2.

Minutes of the previous meeting pdf icon PDF 214 KB

3.

Disclosure of Interests (if any)

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4.

Procurement of Property Improvements Works pdf icon PDF 356 KB

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    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

     

    Decision:

     

    1)          That Cabinet approves the award of a contract to Foster Property Maintenance Limited for carrying out property improvement works to South Kesteven District Council owned properties, including repair and upgrade works to void properties and new kitchen and bathroom replacements, using the Eastern Procurement Framework EPPI19 — Property Improvements, Repairs and Maintenance Framework, Reference number: EPL 0063 witha maximum contract value of £7,200,000. Over the full contract period of four years from 2020 to 2024.

    2)          That Cabinet note that Officers will place orders for major voids works immediately upon approval by Cabinet but will not place orders for the kitchen and bathroom works whilst existing contracts are in place. Upon expiry of these two bathroom and kitchen contracts in April 2021 for rural areas, and June 2021 for urban areas, the Council will then place all orders with Foster Property Maintenance Limited in accordance with the contract.

     

    Considerations/reasons for decision:

     

    ·             The report from the Cabinet Member for Housing and Planning on the award of a Property Improvements Works Contract including works to major voids and kitchen and bathrooms to Foster Property Maintenance Limited for a period of 4 years (2020 to 2024).

    ·             The budgets for all the property improvement works are agreed annually and agreed in principle within the current 5-year plan contained within the 30-year HRA Business Plan.

    ·             All contracts are procured in accordance with the Council’s Contract and Procurement Procedure Rules and the Public Contract Regulations 2015.

    ·             Major voids works are carried out in accordance with contract specifications.

    ·             The Eastern Procurement Framework EPPI19 — Property Improvements, Repairs and Maintenance Framework, Reference number: EPL – 0063 provided a direct award to Foster Property Maintenance Limited because the bidders had already been evaluated on the basis of 70% price and 30% quality and were already OJEU compliant.

     

    Other options considered:

    1)    Do nothing.  This option was discounted as there is a requirement as a landlord and under the Homes Standard to carry out certain works to its properties.

    2)    Use of traditional tender and procurement options. Consideration was given to using traditional tendering for these works. However due to the length of time required to complete such an OJEU compliant process, due to the value and complexity of the works specification this was not the preferred option.

     

     

     

     

5.

Statement of Community Involvement pdf icon PDF 412 KB

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    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

    Decision:

     

    1)          Cabinet approves the revised Statement of Community Involvement, as set out in the report from the Cabinet Member for Housing and Planning at Appendix 1 for public consultation.

    2)          Cabinet temporarily adopts the Statement of Community Involvement, referred to in 1 above, in advance of the outcome of public consultation on this to enable public engagement on planning matters in light of the current Covid-19 restrictions.

     

    Considerations/reasons for decision:

     

    ·             Report from the Cabinet Member for Housing and Planning on the Statement of Community Involvement for consultation.

    ·             The preparation of a Statement of Community Involvement (SCI) was a requirement of the Planning and Compulsory Purchase Act 2014.

    ·             Due to ongoing restrictions as a result of Covid-19, the opportunity had been taken to revise the SCI in order to set out minimum standards for consultation, particularly regarding development plan documents.

    ·             The revised SCI was in line with current Government guidance which was amended in May 2020 as a response to Covid-19.

    ·             Although there was no legislative requirement to consult on a reviewed and updated Statement of Community Involvement it was seen as good practice to do so.

    ·             The planning system had a vital role to play in enabling the delivery of housing and economic growth that would support the UK’s economic recovery.

     

    Other Options considered:

     

    1)    To adopt the revised draft SCI without undertaking consultation. Whilst there was no requirement in legislation to consult on this, it was good practice to do so. 

    2)    Not to revise the SCI.  Due to Covid-19, there may be a limit on the Council’s ability to meet the current requirements for public engagement on planning matters as set out in the current SCI. 

     

6.

Design Guide Supplementary Planning Document (SPD) for consultation pdf icon PDF 345 KB

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    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet approves the Draft Design Guide Supplementary Planning Document, as set out in Appendix 1 to the Cabinet Member for Housing and Planning’s report, for public consultation.

     

    Considerations/reasons for decision:

     

    ·             The report from the Cabinet Member for Housing and Planning on the draft Design Guide Supplementary Planning Document (SDP).

    ·             The Local Plan adopted by South Kesteven in January 2020 committed to the preparation of a Design Guide SPD in order to improve design quality in development proposals and provide guidance to assist applicants and decision makers.

    ·             The planning delivery grant awarded by the Government had funded the draft Design Guide which had been commissioned jointly with Rutland County Council.

    ·             Workshops had been held with elected Members of each authority, landowners, developers and stakeholders during the preparation of the document.

    ·             Once adopted the draft Design Guide would be a material consideration in determining planning applications.

     

     

    Other options considered:

     

    To delay the public consultation on the draft Design Guide to take account of any outcomes from the Government consultation on the Planning for the Future White Paper, considered by Cabinet at its meeting in October 2020.

     

     

     

7.

Climate Change and Carbon Reduction Annual Statement pdf icon PDF 250 KB

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    Report from the Cabinet Member for Commercial and Operations.

    Additional documents:

    Decision:

    Decision:

     

    1)          Cabinet notes the content of the annual statement and the progress achieved in the last 12 months in South Kesteven District Council’s local response to climate change.

    2)          Cabinet approves the Climate Change and Carbon Reduction Annual Statement appended to the Cabinet Member for Commercial and Operations report for publication, subject to an amended Foreword.

    3)          Cabinet were supportive of the document being promoted using “SKToday” including an electronic format as part of the Council’s climate change work.

     

    Considerations/reasons for decision:

     

    ·             Report from the Cabinet Member for Commercial and Operations on Climate Change and South Kesteven’s Carbon Reduction Annual Statement.

    ·             The Climate Emergency declared by South Kesteven District Council on 26 September 2019.

    ·             The Council’s ambition to reduce the organisation’s carbon footprint by at least 30% by 2030 and to endeavour to become net-zero carbon as soon as viable, before 2050.

    ·             Publishing an annual statement detailing the Council’s work around the topic of climate change would help to continue to increase public engagement with the topic.

    ·             Feedback on the content of the annual statement from the Environment Overview and Scrutiny Committee at the meeting on 6 October 2020.

    ·             Work already being undertaken such as holding virtual meetings.

     

    Other options considered:

     

    The Council does not currently have a legal obligation to report on carbon emissions, or to share an update on work addressing climate change. The Council could choose not to publish the document. This would reduce the transparency of actions the Council is undertaking to address climate change.

     

8.

Matters Referred to Cabinet by the Council, Overview and Scrutiny Committees or other Committees pdf icon PDF 319 KB

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    Report from the Leader of the Council.

9.

Key and Non Key Decisions taken under Delegated Powers pdf icon PDF 310 KB

10.

Representations and questions from Non Cabinet Members

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11.

Cabinet Forward Plan 1 December 2020 to 30 November 2021 pdf icon PDF 302 KB