Agenda and minutes

The Chief Executive to notify the Committee of any substitute members

The committee was notified that a notice under Regulation 13 of the Local Government (Committees and Political Groups) Regulations 1990 had been received, appointing Councillor Bob Sandall in place of Councillor Powell for this meeting only.

Apologies for absence were received from Councillor Cook. 

Members are asked to declare an interest in matters for consideration at the meeting

Councillor Judy Smith indicated that she thought she might have a personal and prejudicial interest in relation to application PG3.  After clarification, and advice from the Committee Support officer and Assistant Solicitor, it was determined that there was no personal and prejudicial interest.

Councillor Vic Kerr declared a personal and prejudicial interest in application PJM1, as he was a farmer in the area of the application site.

Councillor Adams declared a personal interest in application PG4, as the applicant was known to him personally.

   (Enclosure)

The minutes of the meeting held on 31 May 2011 were approved as a correct record of decisions taken, subject to the addition, in Minute 111, of the following, to more accurately reflect the situation existing at the meeting:-

(For clarification, the members involved and unable to vote were Councillors Ashberry, King, Morgan, Powell, Jacky Smith, Adam Stokes, Sumner and Wilkins).

To consider applications received for the grant of planning permission – reports prepared by the Case Officer.

                                                          (Enclosure)

Decision:-

To determine applications, or make observations, as listed below:-

NB1

Application ref:                      S10/2313/LB

Description:                           Alterations and extensions to listed building

Location:                                4, St Marys Place, Stamford, Lincolnshire, PE9 2DN

Decision:                               Deferred                 

The Chairman asked that it be recorded that all members of the committee had been lobbied by a group of local residents objecting to the proposal, and had been supplied with a significant amount of information in the forms of plans and additional information relevant to the application.  He also asked that it be noted that information from the applicant’s agents had been circulated to members by email yesterday.

Noting an objection from Stamford Town Council, comments from English Heritage, Building Control and the the South Kesteven Planning Archaeologist, a number of representations from nearby residents, and an analysis of the environmental impacts in relation to the proposed development; late information report circulated to members present at the meeting including detailed observations from the applicant in relation to matters raised by members, officer comments on the information received and two recommended additional conditions, report of site inspection and comments made by members at the meeting.

Prior to discussion taking place on the reports received, the Committee Support Officer and Assistant Solicitor gave advice in relation to public speaking for the benefit of members who had not been present at the meeting on 31 May 2011.

It was proposed and seconded that the application be approved, subject to the conditions shown in the main report and in the late report, subject to conditions 5 and 8 being amended to more tightly control the development.  After discussion, and as an amendment, it was proposed and seconded that further consideration be deferred to enable members to be able to fully and properly consider all the additional information that had been circulated in relation to the application.  On being put to the vote the amendment was carried and on being put as the substantive motion was also carried.

PG1

Application ref:                     S11/0783/HSH        

Description:                           Two storey rear extension

Location:                                The Barn, Rectory Lane, Fulbeck, Grantham, NG32 3JS

Decision:                               Approved

Noting comments made during the public speaking session from:-

                                                Tim Kelway – objector

                                                Nigel Brown – applicant

together with no objection from the Parish Council or Conservation Officer, objections from nearby residents and letters in support from nearby residents; late information report circulated to members present at the meeting including additional information in relation to amended plans and officer comment thereon, together with a suggested amended condition, report of site inspection and comments made by members at the meeting.

It was proposed, seconded and agreed that the application be approved, subject to the summary of reasons set out by the Case Officer in the circulated report, and subject also to the following conditions:-

1. The development hereby permitted shall be commenced before the expiration of three years from the date of this permission.

2. No development shall take place until samples of the materials (including colour of render, paintwork or colourwash) to  ...  view the full minutes text for item 11.

Report No. PLA894 by the Acting Lead Professional

                                                                  (Enclosure)

The Acting Lead Professional submitted his report PLA894 listing details of applications not determined within the 8 week time period.  Also submitted was a list of applications dealt with under delegated powers and a planning appeals update/summary as at the end of May 2011.       

Decision:-

That the Constitution Committee be requested to agree to an amendment to the constitution, Paragraph 24.7 (i) to delete “24 hours prior to the meeting” and amend to “one working day prior to the meeting”.

The Chairman advised members that the current constitution rule in relation to public speaking required any person wishing to speak to notify the committee administrator or planning case officer at least 24 hours prior to the meeting.  A failure to make such a notification would mean that the person would not be allowed to speak.  It had happened on a number of occasions, and most recently on the Tuesday after the Bank Holiday Monday in May, that this was not strictly adhered to, as there were no staff available to take the request to speak. 

In the circumstances it was suggested that the rule be amended to alter the 24 hour period to one working day, meaning that the request would be with the committee administrator either on the Friday or in the case of Easter, on the Thursday prior to the meeting.  He proposed, and it was seconded, that the Constitution Committee be asked to amend the constitution accordingly.  On being put to the vote the proposition was carried.

The Chairman advised the committee that he was intending to introduce a 3 monthly “committee review” whereby an informal meeting would be held, starting at 12.15pm before a scheduled meeting, to enable a review of matters considered by the committee at previous meetings, and also such matters as recent appeal decisions.  It was also intended to allow members to bring forward any ideas for improvements to the administration of the committee.  The first of these meetings would be held prior to the next scheduled meeting of the committee on 26 July.

Councillor Morgan advised the meeting that the matter of voting issues which had been the subject of some discussion at the last meeting of the committee, in relation to the inability of members who had not heard all the debate on a matter to vote, had been referred to solicitors for advice, and she would report in due course.

The meeting closed at 6.39pm.