Agenda and minutes

The Chief Executive to notify the Committee of any substitute members

The Committee was notified that notices under Regulation 13 of the Local Government (Committees and Political Groups) Regulations 1990 had been received, appointing Councillor Bob Sandall in place of Councillor Powell, Councillor Adams in place of Councillor Judy Smith and Councillor Woolley in place of Councillor Higgs, for this meeting only.

Apologies for absence were received from Councillor Wren.     

Members are asked to disclose any interests in matters for consideration at the meeting

Councillor Adam Stokes disclosed an interest in application KJC1, as a Member of Lincolnshire County Council, the owners of part of the site.

Councillor Woolley advised that she would not take part in the discussion or voting on RV1, to avoid the impression of bias, as she had advised locally in connection with the application.

Councillor Howard disclosed an interest in application RV2, as the applicant.

                                                                                               (Enclosure)

The minutes of the meeting held on 24^th July 2012 were accepted as a correct record of decisions taken.

To consider applications received for the grant of planning permission – reports prepared by the Case Officer.                                                                                                       (Enclosure)

Decision:-

To determine applications, or make observations, as listed below:-

PWM1

Application ref:         S12/1374/MJRF

Description:               Erection of ten affordable dwellings and associated infrastructure.

Location:                    Land off Barnby Lane, Claypole

Decision:                   Approved subject to a Section 106 agreement

Noting comments made during the public speaking session from:-

                        Diane Astling – objecting

                        Richard Hobbs – objecting

                        Marcella Heath – objecting

                        Claire Simmonds – objecting

                        Chris Richardson – objecting

                        Michael Furey – objecting

                        Mark Jermy – agent

together with comments from the Highway Authority, Community Archaeologist, SKDC Drainage Officer, SKDC Planning Policy, SKDC Open Space Officer, NHS Primary Care Trust and LCC Education, no objection from  Network Rail, Anglian Water, Upper Witham Internal Drainage Board, the Environment Agency and SKDC Affordable Housing Officer, objections from a number of nearby residents, including a petition of 132 signatures, and letters in support, and a note of the Section 106 Heads of Terms; late information report circulated to Members present at the meeting, including further consultee comments, a letter from the Parish Council in support of the proposals and officer comment thereon, report of site inspection and comments made by Members at the meeting.

It was proposed and seconded that the application be deferred to give further consideration to the design, layout and the adoption of the estate road and access, and also to give further consideration to the potential site on Main Street, Claypole.  On being put to the vote the proposition was lost.

It was then proposed and seconded that the application be approved, subject to the conditions listed in the report and to an additional condition requiring the driveways to be constructed to an adoptable standard, and in regard to the Section 106 agreement, if this is not used for the off-site provision of play equipment, then it be paid to the Parish Council for the purchase of land for play purposes.

The proposal was then put to the vote and it was agreed that the application be approved, with authority delegated to the Development Management Service Manager, in consultation with the Chairman and Vice-Chairman, subject to the summary of reasons set out in the case officer’s circulated report, and subject to the completion of a Section 106 agreement to ensure that the development remains as affordable housing for local people in perpetuity and the provision of funding for off-site play equipment, and if this is not used for off-site provision, then it be paid to the Parish Council for the purchase of land for play purposes,  and to appropriate conditions as listed in the main report, together with a condition requiring the driveways to be constructed to and adoptable standard.  In this case, as the agreement has not been concluded prior to the Committee, a period not exceeding 6 weeks post the date of the Committee shall be set for the completion (including signing) of the agreement.  In the event that the agreement has not been concluded within the six week period, and where in the opinion of the Development Management  ...  view the full minutes text for item 26.

(a)        S08/0870 – Residential development, 14 dwellings and associated parking, Land off Stephens Way, Deeping St James

Report PLA940 by the Development Management Service Manager

(Enclosure)

(b)       S12/0510 – Demolition of existing building and construction of new apartments (extension of timeframe) S08/0892, Former Grantham Tyre and Auto, Rycroft Street, Grantham

         Report PLA941 by the Development Management Service Manager

(Enclosure)

(c)        S12/0417/FULL – Outline planning application for the erection of five dwellings (extension of time), High Street, Billingborough

         Report PLA942 by the Development Management Service Manager

          (Enclosure)

(d)       S12/0567 – Revision of dwelling type to include a sun room, 5

         Windmill Close, Deeping St James

         Report PLA943 by the Development Management Service Manager

          (Enclosure)

S08/0870 – RESIDENTIAL DEVELOPMENT, 14 DWELLINGS AND ASSOCIATED PARKING, LAND OFF STEPHENS WAY, DEEPING ST JAMES

Application withdrawn.

S12/0510 – DEMOLITION OF EXISTING BUILDING AND CONSTRUCTION OF NEWE APARTMENTS (EXTENSION OF TIMEFRAME), S08/0892, FORMER GRANTHAM TYRE AND AUTO, RYCROFT STREET, GRANTHAM

Decision:-

That the approval of planning application S12/0510 be delegated to the Development Management Service Manager, in consultation with the Chairman and Vice-Chairman, subject to the completion of an appropriate Section 106 agreement in relation to developer contributions, and subject also to a condition requiring the submission of details of materials, with authority for the Conservation Officer to consider and review.  Where the agreement has not been concluded prior to the Committee a period not exceeding six weeks post the date of the Committee shall be set for the completion (including signing) of the agreement.  In the event that the agreement has not been concluded and in the opinion of the Development Management Service Manager acting in consultation with the Chairman or Vice-Chairman of the Committee there are no extenuating circumstances that would justify a further extension of time, the related planning application shall be refused on the basis that the necessary contributions essential to make what would otherwise be unacceptable development acceptable have not been forthcoming.

The Committee considered report PLA941 from the Development Management Service Manager. 

Members were reminded that this application had been considered at the last meeting, when it had been deferred to enable the Conservation Officer and other appropriate bodies to consider whether the site and buildings was a heritage asset, and to report accordingly.  The report was as circulated to the last meeting, with the addition of comments from the Conservation Officer, which were reproduced in full.

The Development Management Service Manager, in presenting the report, drew the attention of Members to the Conservation Officer’s conclusion that the buildings were of insufficient merit to be retained.  He accordingly recommended that the application be approved.

The Member who had raised the issue at the last meeting said that she had also discussed the application with the Conservation Officer, and she asked that a condition be included to require the submission of details of materials, and for the Conservation Officer to be authorised to consider these and review if necessary.  The Development Management Service Manager said that he could accept this suggestion.

It was proposed and seconded that the application be approved, subject to the addition of the condition referred to above, and subject to the completion of an appropriate Section 106 agreement, as recommended.  On being put to the vote, the proposition was agreed.

S12/0417 – OUTLINE PLANNING APPLICATION FOR THE ERECTION OF FIVE DWELLINGS (EXTENSION OF TIME), HIGH STREET, BILLINGBOROUGH

Decision:-

That the approval of planning application S12/0457 be delegated to the Development Management Service Manager, in consultation with the Chairman and Vice-Chairman, subject to the completion of an appropriate Section 106 agreement in relation to affordable housing.  Where the agreement has not been concluded prior to the Committee a period not exceeding  ...  view the full minutes text for item 27.

Report No. PLA944 by the Development Management Service Manager.                                                                                               (Enclosure)

The Development Management Service Manager submitted his report PLA944 listing details of applications not determined within the eight week time period.  Also submitted was a list of applications dealt with under delegated powers.  A planning appeals update/summary as at 6^th August 2012 and copies of appeals decisions was also submitted, together with a table showing planning applications performance as at July 2012.

The Solicitor gave an update in relation to the decision on the appeal at St Catherine’s House, Grantham.  The Chairman congratulated the team for the way in which the appeal had been taken.  In response to a question, the Solicitor confirmed that there had been good support from local residents, and that the Case Officer, Phil Moore, should be congratulated for the way in which he had conducted the bulk of the Council’s case.  This was agreed.

The Chairman advised Members that in view of the number of applications pending, he had scheduled an additional meeting of the Committee for Tuesday 2^nd October 2012 at 1pm.  The site visits prior to this meeting would be on 26^th September, and would commence at 9.30am with the full Committee site visit to the site of the proposed wind turbines at Carlton Scroop, with extra viewing points.  The remaining visits would be in the afternoon, provisionally to Sedgebrook, Baston and Tallington.  The visiting group would be Councillors Mrs Kaberry-Brown, King, Morgan, Jacky Smith, Adam Stokes and Mrs Brenda Sumner.

The Committee Support Officer advised Members of the scheduled attendance at the next round of visits on 12^th September.

In conclusion, the Chairman notified Members of dates for short seminars relevant to the work of the committee, firstly on the 11^th September on highways and secondly on 30^th October on ecology.  Both sessions would be in the Council Offices, commencing at 5pm.

Councillor King reminded the Chairman that a session on Section 106 financial appraisals had been suggested, and he offered to present this.  It was agreed that the session would be on 20^th November, again at 5pm in the Council Offices.

The meeting closed at 5.40pm