Agenda and minutes

The Chief Executive to notify the Committee of any substitute members

The Committee was notified that a notice under Regulation 13 of the Local Government (Committees and Political Groups) Regulations 1990 had been received, appointing Councillor Woolley for Councillor Parkin, for this meeting only.

Apologies for absence were received from Councillor Parkin.

Members are asked to disclose any interests in matters for consideration at the meeting

Councillor Woolley asked that it be noted that she was Clerk to Braceborough and Wilsthorpe Parish Council, who had been consulted and made representations on application S11/2619 (AH1).  As Clerk she had taken no part in the decision making.

Malcolm Hall, Committee Support Officer, asked that it be noted that, as Clerk to Barkston and Syston Parish Council, he had made representations on that Council’s behalf on applications S13/0322 (SP1) and S12/2411 (PWM1).  As Clerk he had taken no part in the decision making process.

                                                                                                                  (Enclosure)

The minutes of the meeting held on 26^th March 2013 were accepted as a correct record of decisions taken.

To consider applications received for the grant of planning permission – reports prepared by the Case Officer.                                                    (Enclosure)

The anticipated order of consideration is as shown on the index attached to the report; however, this may be subject to change, at the discretion of the Chairman of the Committee.

Decision:-

To determine applications, or make observations, as listed below:-

KJC1

Application ref:         S11/2002/MJRO

Description:               Outline planning permission for residential development and the formation of new vehicular access

Location:                    Land off Main Road, Long Bennington

Decision:                   Approved, subject to the completion of a Section 106 agreement

Noting an addendum to the report including responses and comments in relation to matters raised at the previous meeting from the Highway Authority and officer comment thereon, comments in relation to an ecological survey on bats, and officer comment thereon, and information in response to queries on the housing land supply and progress of the site allocations DPD; together with comments from Local Plans, Open Space Officer, Partnerships Projects Officer (Affordable Housing), Police Architectural Liaison Officer, Environmental Protection, Property and Facilities (Drainage), Arboricultural Consultant, Highway Authority, Anglian Water, Environment Agency, Upper Witham Internal Drainage Board, Heritage Lincolnshire (Archaeology), Principal Conservation Officer, Lincolnshire Wildlife Trust, Lincolnshire PCT, Lincolnshire Children’s Services and Environmental Protection (Noise), no objection from Severn Trent Water, Natural England or the Highways Agency, objections from the Parish Council and a number of local residents, and a note of the proposed Section 106 Heads of Terms; late information report circulated  to Members before the meeting including a letter from the occupier of a neighbouring property in relation to bats, and comments from the applicants Agent in response to this and other matters and officer comments thereon, report of site inspection and comments made by Members at the meeting.

It was proposed and seconded that the application be approved, subject to the completion of a Section 106 agreement, to the conditions on pages 27 to 31 of the report, to an amendment to condition 8 to add at the end:

“The landscaping scheme to include for planting a hedge to the northern boundary, and its maintenance to a height of not less than 2 metres.”

and to condition 23 remaining as in the main report, rather than as amended in the late re[port, but subject to the height of the hedge being 3 metres, not 4 metres.

A Member drew attention to a reference on page 4 of the report in regard to the ecological survey that native species should be used in any planting of hedgerows, and asked if this could be included in amended condition 8.  The proposer and seconder agreed that this reference could be included in the condition, so that the first sentence would read:

“Landscaping details pursuant to condition 2c above shall include specific planting details including native species in relation to rein forcing the existing hedgerows along the boundaries of the site.”

The proposal was then put to the vote and it was agreed that the application be approved, with authority delegated to the Development Management Service Manager in consultation with the Chairman and Vice-Chairman subject to the summary of reasons set out in the Case Officer’s report, to the signing of a legal agreement to secure developer contributions and subject also to the conditions and notes set  ...  view the full minutes text for item 110.

Report number PLA985 by the Development Management Service Manager.       (Enclosure)

Decision:-

That application S12/2038 be approved, with authority delegated to the Development Management Service Manager in consultation with the Chairman and Vice-Chairman subject to the signing of a legal agreement to secure an HGV routing agreement, and subject also to the conditions set out below.  Where the legal agreement has not been completed prior to the committee meeting a period not exceeding six weeks post the date of the committee meeting shall be set for the completion (including signing) of the agreement.  In the event that the agreement has not been signed and where in the opinion of the Development Management Service Manager acting in consultation with the Chairman and Vice-Chairman of the committee there are no extenuating circumstances which would justify a further extension of time, the related planning application shall be refused on the basis that the necessary infrastructure or community contributions essential to make what would otherwise be unacceptable development acceptable have not been forthcoming.

The Development Management Service Manager submitted his report PLA985 in relation to a request received to amend the above application.

Members were reminded that at the last meeting they had approved the application, subject to the completion of a Section 106 agreement in relation to an HGV routing plan.  The agreement had not yet been completed, and the applicant had since asked that the wording of proposed condition 4 be slightly amended to permit the development to proceed earlier.  Details of the proposed amended condition were set out in full in the report, with the original condition for comparison.  The details required by other conditions had now been submitted and it was considered that these should be reworded or omitted entirely.  Details were again set out in the report. 

Following comments from Members it was proposed, seconded and agreed that the application be approved, and the conditions be amended as below:-

1.             The development hereby permitted shall be commenced before the expiration of three years from the date of this permission.

2.             The development shall be built in accordance with the details specified on the application form, drawings and the applicant's emails received 11 April 2013 unless otherwise agreed in writing by the local planning authority.

3.             Prior to the occupation of the poultry units hereby approved, the site entrance on Caythorpe Heath Lane (C326) shall be improved in accordance with the details shown on the approved plan reference Prior to the occupation of the poultry units hereby approved, the site entrance on Caythorpe WARD-21 received on 4 January 2013. 

4.             The use shall not commence until Caythorpe Heath Lane has been widened and improved to a minimum width of 6m between the site entrance on Caythorpe Heath Lane (C326) and the junction with High Dyke (B6403). 

5.             The arrangements shown on the approved site plan referenced WARD-01J received 14 March 2013 for the parking/turning/manoeuvring/loading/unloading of vehicles shall be available at all times when the premises are in use.

6.             All planting, seeding or turfing comprised in the approved details of landscaping  ...  view the full minutes text for item 111.

Report No. PLA984 by the Development Management Service Manager.                                                                                               (Enclosure)

The Development Management Service Manager submitted his report PLA984 listing details of applications not determined within the eight week time period.  Also submitted was a list of applications dealt with under delegated powers.  A planning appeals update/summary as at 8^th April 2013 was also submitted.

The Head of Development and Growth had circulated to Members at the meeting a table showing a Development Management performance report as at the current date.  The report was to inform Members of the end of year performance figures and to comment on actions designed to secure improvements in the service.  Tables showing the performance in determining various types of applications as at certain dates were set out, together with proposals for future improvements and a series of charts showing end to end times for the determination of applications in the various categories.

Members commended the report and thanked the Head of Development and Growth for providing it in such an easy to understand fashion.  It was noted that it was the intention to provide similar reports in the future.

(6.05pm – Councillors Mrs Kaberry-Brown, Sumner and Wren left the meeting).

The Chairman advised the committee that for an experimental period, site visits would comprise all Members of the committee, and would, as usual, be held on the Wednesday prior to the meeting.  Transport would be by a mini-bus, and Members would be advised as usual of the location of visits and the starting point.

The meeting closed at 6.12pm