Council - Thursday, 16th July, 2020 1.00 pm

Venue: Virtual meeting - This meeting is being held remotely using Skype for Business. View directions

Contact: Email: 

Note: Due to the size of the agenda reports pack for this meeting, the file can take longer than usual to open. If you are unable to access the reports pack and would like a copy, please email for assistance 

No. Item

Virtual Meeting - Joining Arrangements

Councillors should access the meeting using the link in their calendar.

Members of the press and public can gain access to the meeting by using the following link:

Council - 16 July 2020

If you are using a smartphone or tablet it may be necessary to download the Skype for Business app before you can enter the meeting; please allow yourself time to do this. If you are using a laptop or desktop computer, you should be able to access the meeting via your web browser.

When you follow the link to the meeting you will enter a virtual lobby; you will be invited into the meeting from the lobby just before the meeting begins. Members of the public should not use the Chat function in Skype for Business. This is for use by Councillors, who will use it to indicate that they would like to speak.

If you have any questions about how to join the meeting, please e-mail

Prayers will be held in the virtual meeting space at 12.55pm before the commencement of the meeting.


Public Open Forum pdf icon PDF 39 KB

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    The public open forum will commence at 1.00 p.m. and the following formal business of the Council will commence at 1.30 p.m. or whenever the public open forum ends, if earlier.


Register of attendance and apologies for absence

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Disclosure of Interests

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    Members are asked to disclose any interests in matters for consideration at the meeting.


Minutes of the meeting held on 14 May 2020 pdf icon PDF 259 KB


Minutes of the meeting held on 1 July 2020 pdf icon PDF 192 KB

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Communications (including Chairman's Announcements) pdf icon PDF 97 KB

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    An overview of the Chairman’s engagements

Matters referred to Council by Cabinet


Future High Street Fund: Budgetary Provision pdf icon PDF 258 KB


Programme of meetings 2020/21 pdf icon PDF 205 KB

Matters referred to Council by its Committees


Recommendations from the Constitution Committee pdf icon PDF 221 KB

Procedural Items


Appointments to Committees pdf icon PDF 469 KB


Parish Council matters

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Boothby Pagnell Parish Meeting pdf icon PDF 287 KB


Swinstead Parish Council pdf icon PDF 182 KB


Update from the Leader of the Council

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Meetings of the Cabinet pdf icon PDF 202 KB


Decisions made under urgency provisions pdf icon PDF 227 KB

Members' Items


Members' Open Questions

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    A 45-minute period in which members may ask questions of the Leader, Cabinet Members, the Chairmen and Vice-Chairmen of the Overview and Scrutiny Committees and opposition group leaders excluding the Chairman and Vice-Chairman of the Development Management Committee, Licensing and Alcohol, Entertainment and Late Night Refreshment Licensing Committees and Governance and Audit Committee.


Notices of Motion given under Article 4.9 of the Council's Constitution:

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Councillor Ashley Baxter pdf icon PDF 123 KB

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    The council resolves that:

    1)    Cabinet commissions a report into how the Coronavirus episode has impacted our operations, focusing specifically on opportunities to make long term environmental and financial savings (The report should be produced and published before the end of the December 2020).

    2)    Environment Committee and Cabinet to prioritise within their workplans:

    a)    consideration of how to use remote working opportunities for staff and members to the mutual benefit of the council and individuals.

    b)    further consideration of opportunities to improve grounds maintenance practices to improve ecology and reduce costs

    c)    in partnership with the waste disposal authority, consideration of how waste collection and disposal systems could be enhanced to improve efficiency and recycling rates.


Councillor Virginia Moran pdf icon PDF 140 KB

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    1.    This Council resolves to grant free parking in Council car parks to ultra-low emission vehicles with ‘green’ registration plates.

    2.    After six months of operation, this policy will be reviewed by the relevant Overview and Scrutiny Committee.

    3.    The free parking will not be permitted beyond the existing maximum parking periods.



Councillor Annie Mason pdf icon PDF 194 KB

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    As we move into the recovery phase of the COVID-19 crisis it is essential that the Council puts the Mental Health and Wellbeing of residents, staff and Councillors at the forefront of our agenda.  Therefore, we ask the Council to sign the Mental Health Challenge, set out below:

    This Council notes:

    • 1 in 4 people will experience a mental health problem in any given year.
    • The World Health Organisation predicts that depression will be the second most common health condition worldwide by 2020.
    • Mental ill health costs some £105 billion each year in England alone.
    • People with a severe mental illness die up to 20 years younger than their peers in the UK.
    • There is often a circular relationship between mental health and issues such as housing, employment, family problems or debt.

    This council believes:

    • As a local authority we have a crucial role to play in improving the mental health of everyone in our community and tackling some of the widest and most entrenched inequalities in health.
    • Mental health should be a priority across all the local authority’s areas of responsibility, including housing, community safety and planning.
    • All councillors, whether members of the Executive or Scrutiny and in our community and casework roles, can play a positive role in championing mental health on an individual and strategic basis.

    This council resolves:

    • To sign the Local Authorities’ Mental Health Challenge run by Centre for Mental Health, Mental Health Foundation, Mental Health Providers Forum, Mind, Rethink Mental Illness, Royal College of Psychiatrists and YoungMinds.
    • We commit to appoint two elected Members as the Council’s joint ‘mental health champion’ (role details set out in the report).
    • We will identify a member of staff within the council to act as ‘lead officer’ for mental health (role details set out in the report)
    • The Council will also:

    1.    Support positive mental health in our community, including in local schools, neighbourhoods and workplaces

    2.    Work to reduce inequalities in mental health in our community

    3.    Work with local partners to offer effective support for people with mental health needs

    4.    Tackle discrimination on the grounds of mental health in our community

    Proactively listen to people of all ages and backgrounds about what they need for better mental health.

    Additional documents:

Exempt Items


Financial Impact of COVID-19 on the Leisure Service

    Report of the Deputy Leader of the Council.


    This report contains information which is exempt under paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it contains information relating to the financial or business affairs of an individual or organisation.

    Additional documents: