Agenda and minutes

Alcohol, Entertainment & Late Night Refreshment Licensing Committee
Friday, 5th April, 2019 10.45 am

Venue: Newton Room, The Guildhall Arts Centre, St. Peter's Hill, Grantham. NG31 6PZ

Contact: Lucy Bonshor 

No. Item




Disclosures of interests


Minutes of the meeting held on 1 March 2019 pdf icon PDF 160 KB


Licensing Act 2003: Application for a Premises licence Forbidden Forest at Grimsthorpe Castle, Main Road, Grimsthorpe PE10 OLZ pdf icon PDF 206 KB

    Report CSL166 by the Licensing Officer.

    Additional documents:




    That the Premise Licence for the Forbidden Forest at Grimsthorpe Castle, Main Road, Grimsthorpe is approved as applied for subject to the modifications to the conditions shown below and the adoption of the Events Safety Management Plan submitted to the Licensing Team on 3 April 2019.


    a) Exurbia intends to address the four licensing objectives by engaging professional staff and contractors throughout and by working with responsible authorities. 

    Our aim is to provide an event site which is sustainable and allows for growth through exemplary management of all areas and attention to detail.

    Our Event Safety & Management Plan in support of this application contains the details of our planning, policies and procedures.


    b) The prevention of Crime and Disorder


    -Proactive and preventive audience management teams will be based on site leading up to the event, during the event, post event.

    -There are three number entry points into the site that are all lockable during out of hours.

    -All security will wear an easily identifiable, high visibility uniform and will comply with the requirements of the SiA at all times.

    -No alcohol will be allowed to leave the licensed area with a guest/customer.

    -Locker storage for personal property to be made available where possible, to guard against theft from the person and reduce lost items, such as phones, wallets and purses.


    c) Public Safety


    - We have engaged a reputable event safety advisory company to held us to have continuous risk management of the event.

    -All contractors and suppliers will provide their RAMS and PLI for our scrutiny – all will be collated under an electronic database which we will share with responsible authorities as appropriate.

    -All of this detail will be shown in or as appendices to the Event Safety & Management Plan.

    -In addition we will work with the Estate to ensure the event site is as safe as possible and, where residual risk exists, will mitigate these risks, with barriers, staffing, signage and information.

    -Our Traffic Management Plan will provide for safe access and egress to the site and, where required, we will add in temporary footpaths and roadways to facilitate safe passage across the site.

    -Our waste management and welfare plans will ensure a tidy site with adequate toilets, areas for rest and clean drinking water as required.

    -Security checks at the entrance to the site and ongoing during the event will contribute to public safety.

    -Signage to warn of the dangers of drink and drug misuse at the event will be provided along the lines of the Rave Safe notices we have utilised at previous events.

    -Temporary lighting will be used to illuminate routes on site and prevent people from wandering away from the licensed area.


    d) The Prevention of Public Nuisance


    -We will prepare a comprehensive noise management plan and agree boundary limits with responsible authorities.

    -A site telephone number will be circulated locally and to responsible authorities so that the event can be contacted when live, to discuss any issues or complaints that may  ...  view the full minutes text for item 19.


Close of meeting