Agenda and minutes

Culture and Visitor Economy Overview and Scrutiny Committee
Tuesday, 4th June, 2019 7.00 pm

Venue: Newton Room, The Guildhall Arts Centre, St Peter's Hill, Grantham, Lincs. NG31 6PZ

Items
No. Item

1.

Membership

2.

Apologies

3.

Disclosure of Interests

4.

Action Notes from the meeting held on 14 March 2019 pdf icon PDF 200 KB

5.

Markets

    The Head of Town Centres to update the Committee.

    Minutes:

    The Chairman invited the Head of Town Centres to discuss markets.   The Head of Town Centres began by referring to the compilation of a Market Strategy that encompassed all the four main towns.  He referred to the recent successful launch of a new market in Market Deeping on 20 April 2019.   There were a few snags in relation to parking but these were being addressed.     In relation to markets it was not so much the size of the markets but the extra money that they draw in to the town centres. 

     

    A comment was made about the location of markets particular in relation to Bourne which was a difficult area.

     

    It was noted that markets offered a real attraction to town centres and it was how this interacted with the retail offer in the broadest sense, how it could be developed and tied in with the regeneration offer.

     

    One Member referred to the Market Deeping market and indicated that the retailers she had spoken to had stated how much business had improved.  She also referred to social media and the impact this could have with over 100 interactions in relation to the Market Deeping market. 

     

    Reference was made in relation to empty stalls and having people on standby which was common with the established market in Stamford.  Work was being done to build up a group of people but short notice vacancies were difficult to cover and all necessary paperwork needed to be checked.

     

    One Member made a comment in relation to considering a Sunday market in Bourne and gave the example of the market held in Stratford upon Avon which had specialist stalls and was extremely popular, could something like this be looked at for Bourne. 

     

    The Leader of the Council made reference to the decision made two years ago to invest in markets, at that time Grantham was disappearing and there were concerns about Bourne market.  Work was undertaken on how to improve markets and make them fit for the future.  With the launch of the market in Market Deeping all four towns now had a market and it was how these could be developed.  The markets were subsidised by the Council and it was how this subsidy was measured in relation to economic impact, looking at the evolution of local produce from “gate to plate”, a food strategy should feed into a market strategy which should feed into a retail strategy to be complimentary to the retailers in the specific towns.   The Leader referred to the recent craft pop up shop that had been hugely successful in Stamford and how this needed to be linked back to the Arts and Visitor Economy Strategy.  There needed to be consistency with the right stall holders for each specific town and how these could grow.

     

    Discussion followed in relation to antique markets with reference being made to the french Brocante markets and the possibility of having one in Bourne and linking it with other events that happen such as the  ...  view the full minutes text for item 5.

6.

Deepings Literary Festival

    The Head of Arts to update the Committee on the festival.

    Minutes:

    The Committee were informed that this was the second Deepings Literary Festival which ran between the 23 and 26 May 2019.  The launch had taken place on 22 May at the Library and had been well attended.  The days had been long and hard with ticket sales over 1200.  Twenty authors had attended over 12 venues.  The event had happened with a great deal of goodwill and had been driven by the local people of the Deepings.    The Head of Arts had been pleased to support the event and local businesses had sponsored the event with windows being dressed and leaflets about the events distributed.  The event was an example of linking the community together.  A de-brief would be held on 20 June at which improvements to the event would be discussed to ensure continuity of the brand going forward.

     

    The Leader of the Council stated that he had heard good things about the festival and how the community had worked together, it was how this could be replicated and developed to take literature throughout the district.  It was a core part of arts development.  The next step was how this could be built on, what innovative ways could be used to replicate community involvement elsewhere in the district.

     

    Reference was made to storytelling and how this could be developed throughout the district.  The Head of Arts referred to the legacy left from the Literary Festival and informed the Committee of the creative writing event that was happening in September and discussions for a poetry event happening in the autumn or in January next year.  It was proposed that an event would happen during each season of the year to keep momentum and the Deepings Literary Festival brand alive. 

     

    Visitors to the Literary Festival had come from all over the district as well as from Rutland, Lincoln, the Wirral, London and Surrey.

     

    The Chairman referred to the story telling that happened in the Deepings library every Wednesday for preschool children.  The story tellers had gone into primary schools during the festival to engage with the older children.   The Leader of the Council referred to the links between schools, libraries, communities and literature and literacy, how can these be developed to take to the wider district.

     

    A short discussion then followed with references being made to other events taking place in villages and how these had been helped either through advice or with small monetary contributions. It was how help could be given to the communities to develop the infrastructure to build capacity, there was the potential for so much more to be done given the right resource to facilitate it. Digital platforms were then discussed and how they could be used to help organisations work together to facilitate events both from a materials basis such as stages to issues such as risk insurance which for small events could be very expensive.   Due to the scale of the Gravity Fields Festival it was unlikely that this would be undertaken by the  ...  view the full minutes text for item 6.

7.

Work Programme

    To discuss the Committees future work programme.

    Minutes:

    The Committee was told that the work programme would be informed by the strategies outlined following InvestSK’s AGM meeting which would be held on 19 June.  The Committee would discuss this at their next meeting.

     

    > Action Note

     

    The work programme to be discussed at the next meeting of the Committee.

8.

Venues for Future Meetings

    Committee to discuss possible venues for future meetings.

    Minutes:

    The Chairman informed the Committee that she had made arrangements for the next meeting (3September 2019) of the Committee to be held in The Granary at West Deeping, the venue had been used during the recent Literary Festival.      The venue for the November meeting (5 November 2019) would be moved to earlier in the day to 5pm due to the possibility of bad weather at that time of the year.  A possible venue for the 5 November meeting was Bourne Town Hall (TBC).  Stamford Arts Centre was put forward as a venue for the meeting on 11 February 2020, again this was to be confirmed.  The meeting venue for 7 April 2020 would be agreed at the next meeting of the Committee.

     

    > Action Note

     

    Venue for the meeting on 7 April 2020 to be confirmed.

     

    The Chairman confirmed that microphones were not necessary for the meetings.

     

    A brief discussion on lighting within towns was undertaken and it was stated that work was currently being undertaken within InvestSK on this topic although it was currently early days.

9.

Close of meeting