Agenda and minutes

Culture and Visitor Economy Overview and Scrutiny Committee - Tuesday, 16th June, 2020 10.00 am

Venue: This meeting will be held by remote conferencing using Skype for Business

Note: Due to the COVID-19 Pandemic, this meeting will be held remotely. Joining details are included on the agenda cover sheet 

Items
No. Item

40.

Comments from Members of the Public

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    To receive comments or views from members of the public at the Committee’s discretion

    Minutes:

    No comments were received from members of the public.

     

41.

Register of attendance, membership and apologies for absence

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    Minutes:

    No apologies for absence were received.

     

42.

Disclosure of Interests

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    Members are asked to disclose any interests in matters for consideration at the meeting.

    Minutes:

    No interests were disclosed.

     

43.

Action Notes from the meeting held on 11 February 2020 pdf icon PDF 209 KB

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    Minutes:

    The action notes of the meeting held on the 11 February 2020 were noted and agreed as a correct record.

     

44.

Updates from the previous meeting pdf icon PDF 28 KB

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    Minutes:

    The Chair noted that the update requested on Bourne CiCle festival was contained within the agenda pack for Members to note. The committee heard that updates on Markets and a new market in the Market Deeping area would be included in an upcoming agenda item in this meeting. The Chair stated that she believed the other action notes from the previous meeting would understandably be delayed due to Covid-19.

     

45.

Markets Update

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    A verbal update on markets, particularly with reference to support throughout the Covid-19 pandemic

    Minutes:

    The Corporate Operations Lead gave a verbal update to the committee on the current state of Markets and traders within South Kesteven. He gave the committee some contextual information on the current provision of Markets across the nation. The committee heard that according to the National Market Trader’s Association 50% of Markets nationwide had not operated during Covid-19 government restrictions and that 70% of traders had ceased trading. The committee also heard that 20% of traders were not expected to return to trading post Covid-19. He wished to convey that as a district South Kesteven should be proud that markets had operated throughout lockdown in line with government guidance. Traders had only able to trade food products during the first ten weeks of the restrictions, but now other products had been allowed to be traded and there had been a steady increase in traders offering non-food products.

     

                The Committee heard of the various actions undertaken by the Markets Team to ensure a safe experience for visitors. Market traders had reacted to the new climate by offering services such as ‘click and collect’ and contactless payment. Members raised that in some cases traders had operated a delivery service during lockdown and highlighted the benefits that this had brought to those shielding from the virus.

     

                The Corporate Operations Lead informed the committee that during this period the project to bring a new market in Market Deeping had not been able to move forward as previously planned. This was partly due to traders being more cautious about moving into new markets at that time. It was also in part due to the Markets Team not having the resource to move the project forward, as their capacity was taken up implementing the new measures needed to ensure social distancing in the markets already in operation.

     

                Some Members commented that they were disappointed that Market Deeping market had not been opened during the government restrictions and one Councillor noted that Market Deeping residents had limited choice in purchasing fresh produce during lockdown. She believed that with an audience encouraged to not travel far from home that the new market could have been successful. A discussion took place around the support that the previous market within Market Deeping had enjoyed and that factors such as weather could have depressed the attendance of the market and this could have factored into the decision to not move forward on the project.

     

                Councillors offered their thanks to the Markets Team for their excellent work during this time and hoped that the new practices adopted by traders such as ‘click and collect’, deliveries and contactless payment would continue to expand interest in the markets and be a driver for success in the future. Members stressed the importance of opening a new market in the Market Deeping area when conditions allowed and raised for future consideration the expansion of the Bourne market to allow a Sunday market. The committee expressed an interest in receiving a regular update on the state of  ...  view the full minutes text for item 45.

46.

Digital Engagement in Response to Covid-19 pdf icon PDF 223 KB

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    Report detailing work on digital engagement with the arts throughout the Covid-19 pandemic

    Additional documents:

    Minutes:

    The Head of Arts informed the committee of the background to the digital engagement strategy. The committee heard that on 23 March 2020 all arts centres had been closed to the public. There was great deal of uncertainty in the cultural sector globally as the sector dealt with social distancing and new Government measures. The digital strategy was built around the importance of maintaining an active interaction with patrons within the district and ensuring a continued connection with local practitioners.

     

    A series of arts e-Newsletters had been produced, sent out to 14,000 patrons taken from the Arts Centres’ database and those on the Cultural Services arts network. Other activities that had been held included a virtual hosting of the ‘Stamford Poet Laureate’ competition and the transfer of previously scheduled events such as the ‘Cinema Speaks’ programme, to a virtual environment. As Government guidance changes, one of the aims of the digital engagement strategy would be to host new hybrid events that would have a virtual and a physical psychical element, to allow engagement both at home and in the event space.

     

                The committee thanked the Head of Arts and his team and spoke of recent events they had enjoyed. Members asked about the ability moving forward to host events in the psychical space as restrictions eased. The Head of Arts replied that they were taking a measured response and were examining the possibility of hosting events in the larger spaces in both venues and outdoor spaces across the district. This could allow for social distancing and such events could form part of the proposed hybrid event offering. The committee discussed how ticketed events could keep to social distancing guidelines and spoke of exhibitions that had happened with such a system in place. The Head of Arts agreed that such a system was worth examining in greater detail but stressed that such events would be difficult to manage as they raised many logistical issues that had to be carefully considered.

     

                The committee spoke of the wider work of InvestSK in their online business networking events and expressed an interest that such an event could be replicated for local practitioners of the arts. The CEO of InvestSK spoke of their experiences of such an event and the different approaches that could be taken in how SKDC could conduct such an event and what items could be considered.

     

                The committee agreed that there was a need to look at how to engage with an online audience and practitioners during social distancing. Moving forward, there would be increased pressure on the cultural sector with the impact on the economy from Covid-19, and increased expectations from patrons as they adjust to new methods of engaging with the arts. Councillors spoke of the need to improve accessibility while also looking at ensuring value for money.

     

    Action note

    ·         The Head of Arts to provide a verbal update on digital engagement at the next meeting of the Culture and Visitor Economy Overview and Scrutiny Committee

     

47.

2020/21 Committee Work Programme pdf icon PDF 76 KB

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    To populate the draft Work Programme for the Committee for the 2020/21 municipal year

    Additional documents:

    Minutes:

    The committee noted the following changes to the schedule of meetings.

    ·         8 September 2020 meeting moved to 15 September 2020

    ·         3 November 2020 meeting moved to 17 November 2020

    ·         2 March 2021 meeting moved to 9 March 2021

    The committee asked for verbal updates on markets and digital engagement in response to Covid-19 at the next meeting.

     

48.

Any other business which the Chairman, by reason of special circumstances decides is urgent

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    Minutes:

    Meeting Closed at 10:48