Agenda and minutes

Environment Overview and Scrutiny Committee
Wednesday, 20th June, 2018 10.30 am

Venue: Training Room, Mowbeck House, Alexandra Road, Grantham. NG31 7AW

Contact: Lucy Bonshor  e:mail  l.bonshor@southkesteven.gov.uk

Items
No. Item

1.

Membership

2.

Apologies

3.

Disclosure of Interests

4.

Action Notes from the meeting held on 24th April 2018 pdf icon PDF 207 KB

5.

Updates from the previous meeting

    Minutes:

    The Chairman informed the Committee that the street lighting recommendation was due to be considered by Cabinet at their July meeting.  A workshop on the response to the Joint Municipal Waste Management Strategy (JMWMS) consultation had been held on Monday and a draft response was being compiled following the workshop.   It was confirmed that education had been raised for inclusion as a clear objective within the strategy.  A copy of the response would be circulated to Members.

     

    > Action Note

     

    That a copy of the completed JMWMS consultation be circulated to Members of the Committee.

     

    The Head of Street Scene confirmed that an e-mail had been circulated about the number of missed bins as had been asked for at the last meeting of the Committee.

     

6.

Grounds Maintenance Service - Delivery Model Review pdf icon PDF 478 KB

    Report ENV696 from the Cabinet Member for Environment.

    (Enclosure)

    Additional documents:

    Minutes:

    The Cabinet Member for Environment presented report ENV696 which concerned the Ground Maintenance Service which was currently provided through a contract with Glendale Grounds Maintenance Limited which would expire in February 2019.  The contract covered grounds maintenance services for all the District Council owned parks, gardens, public amenity grass areas and the Council’s housing related stock.

     

    He reminded Members that the Committee had discussed the extension of the current contract for a further year at their meeting in December. The report explores other options for delivery of the service.  Due to the time constraints with the contract ending a decision needed to be made on how the service was provided in the future. 

     

    Expenditure on Grounds Maintenance Services was significant with an annual investment of £1m over the last four years for General Fund (two thirds) and Housing Revenue Account services (one third).

     

    In order to do a like for like comparison a huge amount of work had been done to split out and understand what the current contractors were contracted to do.

     

    From the information available four options were outlined within the report:

     

    ·         Option 1 – contract out the service through competitive tender

    This would continue the service as is with the process of producing a specification and associated documents against which suitable contractors would be invited to bid against.  Re negotiating the current contract would not be appropriate as other degrees of flexibility would be needed moving forward.

    ·         Option 2 – In-source the service utilising directly employed Council employees and Council owned equipment

    The Council would manage the service directly employing its own workforce and investing in plant and equipment. Transfer of Undertakings Protection of Employment (TUPE) rules would also be a requirement.

    ·         Option 3 – Deliver the service through a SKDC Local Authority Controlled Company

    The service would be provided in a slightly different way with a Teckal exemption where the contracting authority had sufficient control of a separate entity established to provide the service which carries out at least 80% of its activities for the owner authority. This would allow for a proportion of commercial revenue to be made.

    ·         Option 4 – Deliver the service through an established Local Authority Company

    The service would be through a joint venture agreement with an already established joint venture company such as NORSE based in Norwich.  There would be some degree of benefit associated with this option but not to the extent of option 3.

     

    In order to evaluate the delivery options a range of objectives for the service had been identified;

    ·         Cost

    ·         Flexibility and responsiveness

    ·         Income generation

    ·         Quality of service and performance

     

    These had been evaluated and were shown in Appendix 1 to the report.  A graph showing the delivery option appraisal results was also included within the report.  It was stressed that this was a subjective analysis of the information known on a like for like basis.

     

    Members noted that very little difference could be seen with regard to cost apart from option 3 and this was  ...  view the full minutes text for item 6.

7.

Work Plan for Food and Health & Safety Enforcement 2018/19 pdf icon PDF 113 KB

    Report ENV695 from the Cabinet Member for Environment.

    (Enclosure)

    Additional documents:

    Minutes:

    (11:30am Councillor Craft left the meeting)

     

    The Cabinet Member for Environment presented report ENV695.

     

    Each year the Council had to produce a Work Plan for Food and Health & Safety Enforcement as required by the Food Standards Agency (FSA).  This was done by the relevant Cabinet Member as a Non Key Decision.  However, the Cabinet Member was keen for the Committee to be aware of the work undertaken by the Environment Health Service which kept the public safe and was why it had come to the Committee. 

     

    Environmental Health Services constantly worked behind the scenes testing food outlets, checking tattoo parlours and testing water to keep the public safe. The report included tables which gave a profile of the food businesses within South Kesteven.  How they compared nationally, together with a table showing the inspection frequency of businesses within South Kesteven, to help Members understand better the valuable work the section carried out.   

     

    Pauline Wright from the Environmental Health team then spoke to Members about the work carried out by the section.  She gave examples of noncompliance with food hygiene standards, how these premises were dealt with, the process for inspecting premises and what a zero rating system meant.  She also spoke about the Health and Safety Executive enforcement codes. Businesses had a legal duty to report accidents. These accidents were risk based and depending upon that base would depend upon whether an accident was investigated or not.  Investigations into fatal accidents were time consuming and could take years to conclude.  Constructions sites were covered by the Health and Safety Executive not by Environmental Health Services. 

     

    The Chairman informed the Committee that a more in depth report on food hygiene and the star rating would be coming to the next meeting.  Members agreed that the work plan for Food and Health and Safety Enforcement for 2018/19 should be approved by the Cabinet Member Environment.

     

    Recommendation:

     

    The Environment Overview and Scrutiny Committee recommended that the Cabinet Member for Environment approved the Work Plan for Food and Health and Safety Enforcement for 2018/19.

8.

Draft Work Programme pdf icon PDF 83 KB

    (Enclosure)

    Minutes:

    A copy of the draft work programme had been circulated with the agenda.   The Chairman confirmed that an in depth look at Food Hygiene would be an item on the next agenda.  It was also confirmed that a service specification with regard to the Grounds Maintenance contract would be considered now that the Committee had decided which direction to move forward in.  Electric vehicle charging points were mentioned and it was stressed that this item was for consideration by the Committee with regard to feasibility and numbers.

     

    The issue of having a guest speaker to talk to the Committee was suggested with regard to the Grounds Maintenance Contract perhaps from the Wildlife Trust or the Woodland Trust to talk about bio diversity. It was stated that this was perhaps something that would be better suited to an all Member briefing to give Members more opportunity to ask questions as per the briefing on the food waste trials. 

9.

Close of meeting