Agenda and minutes

Environment Overview and Scrutiny Committee - Tuesday, 20th November, 2018 10.30 am

Venue: The Newton Room, The Guildhall Arts Centre, St Peter's Hill, Grantham. NG31 6PZ

Contact: Lucy Bonshor  e-mail:

No. Item



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    The committee to be notified of any substitute members.


    The Committee were notitified that Councillor Griffin was substituting for Councillor Trollope-Bellew and Councillor Linda Wootten was substituting for Councillor Wilkins.


Disclosure of Interests

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    Members are asked to disclose any interests in matters for consideration at the meeting.


    None disclosed.


Action Notes from the meeting held on 11 September 2018 pdf icon PDF 197 KB

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    The action notes from the meeting held on 11 September 2018 were agreed.


Updates from the previous meeting

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    One Member asked if the visit to the waste recycling plant had been arranged. The Head of Street Scene replied that there had been a fire at the plant and currently no visits were being undertaken.  Also Lincolnshire County Council were currently in dispute with Mid UK Recycling and therefore authorities had been asked to make no direct contact with the plant.


    Another Member enquired about an update to the number of tickets issued in the Deeping. The Cabinet Member for Environment replied that to his knowledge none had been issued in the Deepings to date but the Enforcement Officer did attend the Deepings regularly.  One of the reasons for having the enforcement function in house was the flexibility to direct where officers were required.


Street Lighting pdf icon PDF 107 KB

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    Report CO0001 from the Chairman of Environment Overview and Scrutiny Committee.

    (To follow)

    Additional documents:


    Members had been circulated with report CO0001. The report concerned street lighting and an initial report had been considered by Cabinet at their meeting in July. The Cabinet had referred the issue back to the Committee for further consideration in relation to lamps in conservation areas and more details in relation to the financial aspects of the Committee’s recommendation.    A further working group had been held in October to review the options for potential methods of investment in replacing South Kesteven owned street lights with LED’s.


    For clarity the following questions were asked and discussed:


    -       Does the Committee still agree that SKDC streetlights should remain on throughout the hours of darkness

    Yes street lights would remain on all night

    -       What was the status of the Street Lighting Policy agreed at the Committee on 24 April, the Member proposed that the Committee recommend to Cabinet the Policy be adopted without amendment

    The Cabinet Member for Environment stated that the Cabinet had no issue with the Policy that had been proposed, their query was in relation to lamps in conservation areas and the financial budget implications to replace the lights. Recommendation 1 within the report addressed lamps in conservation areas.  He also made reference to Lincolnshire County Council’s proposal to charge Parish Councils if they wanted to keep their street lights on overnight.

    -       A question was asked in relation to the spreadsheet and calculations considered during the working group meetings – It was confirmed that Members had been circulated with this information, the Member had originally provided the figures.

    -       What was the p/kWh unit rate on which expenditure reports are derived, was it a static unit rate or was there any prediction made for energy price inflation?

    -       The p/kWh unit rate was 10pence

    -       Did the unit rate include any inflation and had this been increased in the last five to 10 years?

    -       No a static unit rate had been used within the calculations. The Cabinet Member for Environment asked for clarification from the Assistant Director Resources in relation to utility increases. The Assistant Director Resources stated that as far as he knew the Council’s financial team had not been asked to validate any of the figures that had been put forward. They had not been independently validated and the assumptions made tested.  Any decisions made should be based on solid financial information.  The framework used for the utilities responded to the market and was secured on best value.  A five percent cost growth was generally included for inflation, this was an annual growth across all utilities.


    -          A further question was asked in relation to the £50,000 reduction in annual maintenance costs had these been taken into account? (e.g. re-invested? reported as savings?)

    A discussion then followed on costs. The Corporate Operations Lead indicated that figures that had been used were in the proximate area of the energy costs, the framework was currently holding firm. However, it was noted that any increase in costs would  ...  view the full minutes text for item 25.



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    Members to receive a presentation on recycling.


    Members received a presentation on the challenges and complexities of recycling.    There were a number of specific types of collection and disposal of waste.  We no longer received recycling credits as Lincolnshire County Council were responsible for the disposal of waste.  Currently recycling stood at 39.7%, this was below target but recycling nationally had gone down in the last four to five years.  It was felt that residents had become complacent about recycling which was market driven.  A lot of paper processing plants had closed and there were more restrictions on the Asian markets and therefore finding a market for recycling was becoming more difficult. 


    Currently the following items were recycled; paper, cardboard, glass, cans and plastics in various forms.   The Head of Street Scene did caveat the list stating that the Lincolnshire Waste Partnership was looking at a Lincolnshire wide agreement to provide a more consistent list of what could be recycled as there were too many collection schemes, each slightly different.  The introduction of the pilot food waste collection scheme had reduced contamination which was a major factor.  To date 143 tonnes of food waste had been collected and this figure had been independently verified.   Recycling contamination was at 30% by weight, the main contaminants were:


    -       Food

    -       Nappies and Sanitary Products

    -       Batteries and Electrical items


    To try and bring this to resident’s attention stickers had been placed on silver bins reminding them what not to put in the recycling bin to try to drive down contamination rates.

    The Mobius loop Mobius Loop label  indicated that an objected was capable of being recycled, not that the object had been recycled or would be accepted in all recycling collection systems, residents should check the local authority’s website to check what could be recycled.  Sometimes inside the loop could be a percentage figure which indicated what percentage of the packaging was recycled material.


    Included within the presentation was a list of seven different plastics and their Mobius loop and number.


    A discussion followed on recycling and it was pointed out that often the number inside the Mobius loop was difficult to find/see.  Examples were given of items that in some instances could be recycled but depending on the brand some could not.  It was challenging and the Head of Street Scene stated that if a Member was uncertain it was best to put the item in the black bin rather than contaminate the silver bin.  As previously stated recycling was market driven, at the moment cardboard had little value but metals such as aluminium had an intrinsic value.    There was a debate to be had about the carbon footprint and the generation of electricity – energy from waste.


    Members felt that education was key to getting the recycling message across and reference was made to what had happened in the past.  One Member referred to the recycling wheel that had been produced some years ago which he still used to date. Could a new wheel be introduced and he asked if  ...  view the full minutes text for item 26.


Joint Municipal Waste Management Strategy for Lincolnshire pdf icon PDF 109 KB

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    Report ENV709 from the Cabinet Member for Environment.


    Additional documents:


    Members had been circulated with report ENV709 which concerned the draft Joint Municipal Waste Management Strategy (JMWS) for Lincolnshire.  A copy of the draft strategy was appended to the report.   The Cabinet Member for Environment asked the Committee to recommend to Cabinet the adoption of the document.   The Committee had received a presentation in April 2018 on the draft document and a Member workshop had been held to help inform a response to consultation on the draft document.  The Cabinet Member for Environment stated that a different approach to waste was needed. Innovation and Value for Money (VFM) were key to everything that was being done.     Various discussions had taken place and a number of different options had been considered.  The Cabinet Member pointed out that the wording in relation to objective 3 had been amended to include “consider” the introduction of separate food waste collections……… The current food waste pilot was only halfway through and until the trial was complete and all data had been collected a firm decision would not be made.   Members were referred to the document which contained a large amount of data especially the page which gave a breakdown of the amounts of each type of waste collected. Of the 360,000 tonnes of waste collected 46,000 tonnes was in relation to plastics and nearly 49,000 tonnes was kitchen and food waste.  The document was commended to the Committee for adoption.


    A short discussion followed by Members who referred to the poor numbers who had responded to the consultation, especially as it was across the whole of Lincolnshire and also the costs associated with waste.  VFM was key and cross contamination of waste did play an important part.  Members felt that the team who dealt with waste did a very good job and on being put to the vote it was agreed to recommend to Cabinet that the draft strategy be adopted.




    That the Environment Overview and Scrutiny Committee recommends to Cabinet that the Joint Municipal Waste Management Strategy for Lincolnshire as appended to report ENV709 be adopted.


Work Programme pdf icon PDF 83 KB

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    A brief discussion on the content of the Work programme took place. The Chairman informed the Committee that three weeks’ notice needed to be given if they wished to add anything to an agenda.   CCTV was down for 2019 on the work programme and Members asked if the report could come to the Committee early next year before April if possible.   A question was asked about Ground Maintenance and the Cabinet Member for Environment confirmed that Environment SKDC existed and the contract would be transferred on a like for like basis from 1st March 2019.     Any improvements/changes to the contract could be discussed but Members needed to manage their expectations until the transition period had safely passed and the contract was running well.


    A question was asked about possible contracts with Parish Councils especially as precepts would soon be set.  The Cabinet Member for Environment stated that Parish Councils could contact the service in December and quotes for services would be given. 


    Cycling was included on the work programme and the Cabinet Member asked in what context was the issue to be discussed by the Committee. The Member who had asked for its inclusion referred to how the council promoted cycling and how planning policies included the issue. It was suggested that the Strategic Director Growth be contacted as a starting point.


    Biodiversity was also included on the work programme and it was suggested that perhaps this could be discussed as part of the Ground Maintenance item.




Trade Waste

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    The Cabinet Member for Environment stated that as trade waste was now working well he felt that it was no longer necessary to have it on the agenda as a permanent item and that an annual report to the Committee would be sufficient.  He suggested that Grounds Maintenance be put on the agenda as a regular item.


     > Action Note


    That Trade Waste be taken off the agenda and replaced with an annual report on a future agenda and that Grounds Maintenance be a regular agenda item going forward.


Close of meeting

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    The meeting closed at 12:40pm.