Agenda, decisions and minutes

Cabinet
Thursday, 20th December, 2018 2.00 pm

Venue: Shekinah, Jubilee Church Life Centre, London Road, Grantham, NG31 6EY

Contact: Jo Toomey 

Items
No. Item

57.

Apologies

58.

Minutes from 1 November 2018 pdf icon PDF 162 KB

59.

Disclosure of Interests (if any)

60.

Financial Management 2018/19: Mid-year update (Recommendation to Council) pdf icon PDF 150 KB

    To recommend in-year proposals to Council.

    Decision:

    Decision:

     

    The Cabinet notes the forecast 2018/19 revenue and capital outturn position for both the General Fund and Housing Revenue Account as at the end of Quarter 2 and recommends to Council:

     

    1.    The allocation of the projected business rate financial growth as set out at paragraph 5.9 of report number CFM480

     

    2.    The changes to earmarked reserves as set out at paragraph 5.13 of report number CFM480

     

    3.    That approval to utilise the Invest to Save reserve be delegated to the Cabinet Member for Finance in consultation with the Section 151 Officer

     

    4.    That approval to utilise the property maintenance reserve and the ICT reserve be delegated to the Deputy Leader of the Council in consultation with the Section 151 Officer

     

    Reasons for decision

     

    1.         Report number CFM480 of the Cabinet Member for Finance

    2.         The 2018/19 general revenue budget approved by Council on 1 March 2018

    3.         The revenue budget as at 30 September 2018 following in-year adjustments

    4.         A summary of the general fund budget position by Directorate as at 30 September 2018

    5.         A summary of variances that have impacted on the general fund budget deficit position

    6.         The forecast outturn for the Housing Revenue Account and an overview of the most significant variances that have impacted on the reduced surplus position

    7.         The Capital Budget for 2018/19 as set by Council on 1 March 2018

    8.         In-year adjustments made to the Capital Budget and the forecast position as at 30 September 2018

    9.         An overview of the most significant variances that have affected the Capital Programme outturn position

    10.      The HRA Capital Budget position as at 30 September 2018

    11.      New initiatives announced when the Chancellor of the Exchequer presented his Budget on 29 October 2018 that impact on the Council’s financial position in the short to medium term

    12.      The 2018/19 Business Rate Pilot for Lincolnshire

    13.      A review of earmarked reserves and their uses

     

    Other options considered and rejected

     

    Not applicable.

    Minutes:

     

    The Cabinet Member for Finance presented report number CFM480 which gave Cabinet members the full year forecast position for the General Fund and Housing Revenue Account for 2018/19 as at the end of Quarter 2 (30 September 2018). He drew Members’ attention to the table that showed the General Fund budget position by directorate and the information about the business rate pilot scheme and proposals for the use of financial gains arising from that.

     

    Reference was made to the benefits of having a property maintenance reserve, which included provision for any necessary repairs to be carried out more expediently.

     

    A question was raised about the payback period for projects and activities funded from the ‘invest to save’ reserve. While reference was made to a guideline payback period of 3 years, the actual payback period would be business case and circumstance specific. It was also noted that the reserve could be used for both capital and revenue activity.

     

    Discussions also ensued about the governance arrangements to support those decisions that were delegated to individual Cabinet Members in conjunction with the Section 151 Officer. Bids for funding from the ‘invest to save’ reserve would require the submission of a business case and it was anticipated that any decision to approve funding would follow the Council’s normal decision-making arrangements, which would provide Members with an opportunity to call-in decisions and mean that any decisions that had been taken would be reported to the Cabinet. Where an item was considered potentially controversial, it was suggested that it may be appropriate if it was subject to pre-decision scrutiny, there was however recognition that there were occasions where decisions needed to be made quickly. It was suggested that the committees and governance working group could consider the arrangements for how these delegated decisions could be made including whether they might appear on the Forward Plan.

     

    Cabinet members agreed that to ensure consistency of language with other decisions of Council, those decisions that were delegated to individual Cabinet Members should be taken “in consultation with” the Section 151 Officer.

     

    The Cabinet AGREED to note the forecast 2018/19 revenue and capital outturn position for both the General Fund and Housing Revenue Account as at the end of Quarter 2 and RECOMMENDED TO COUNCIL:

     

    1.    The allocation of the projected business rate financial growth as set out at paragraph 5.9 of report number CFM480

     

    2.    The changes to earmarked reserves as set out at paragraph 5.13 of report number CFM480

     

    3.    That approval to utilise the Invest to Save reserve be delegated to the Cabinet Member for Finance in consultation with the Section 151 Officer

     

    4.    That approval to utilise the property maintenance reserve and the ICT reserve be delegated to the Deputy Leader of the Council in consultation with the Section 151 Officer

61.

Council Tax Base 2019/20 (Recommendation to Council) pdf icon PDF 110 KB

    To determine the Council Tax Base to form the basis of the 2019/20 budget proposals to be recommended to Council.

    Decision:

    Decision:

     

    1.    The Cabinet recommends to the Council the approval of the tax base for the year 2019/20 as detailed at Appendix A of report number CFM477 equating to 47,125.70

     

    2.    The Cabinet approves that the collection rate for Council Tax is set at 98.80%

     

    Reasons for decision

     

    1.     Report number CFM477 of the Cabinet Member for Finance

    2.     The Local Government Finance Act 1992 as amended by s84 of the Local Government Act 2003

    3.     The Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012

    4.     The calculation of the tax base for parish purposes is based on the number of properties as at 10 September 2018 and the discounts and exemptions applicable on 1 October 2018 as prescribed by legislation

    5.     Adjustments for the reductions in the tax base as a result of the Local Council Tax Support Scheme

    6.     Historic Council Tax collection rates and information regarding the impact of the Local Council Tax Support Scheme and work incentive

    7.     The cessation of the grant to parish council to offset the impact of the Local Council Tax Support Scheme

     

    Other options considered and rejected

     

    None.

    Minutes:

     

    The Cabinet Member for Finance presented report number CFM477 which asked the Cabinet to recommend the Council Tax base for 2019/20 and set the collection rate for council tax.

     

    The Cabinet:

     

    1.    RECOMMENDED TO COUNCIL the approval of the tax base for the year 2019/20 as detailed at Appendix A of report number CFM477 equating to 47,125.70

     

    2.    APPROVED the collection rate for Council Tax is set at 98.80%

62.

Joint Municipal Waste Management Strategy for Lincolnshire (Key Decision) pdf icon PDF 109 KB

    To agree to sign-up to the Joint Municipal Waste Management Strategy for Lincolnshire.

    Additional documents:

    Decision:

    Decision:

     

    To adopt the Joint Municipal Waste Management Strategy for Lincolnshire as set out in Appendix 1 of report number ENV710

     

    Reasons for decision

     

    1.     Report number ENV710 of the Cabinet Member for Environment and the Joint Municipal Waste Management Strategy appended to the report

    2.     In Lincolnshire, local authority collected waste accounted for 10% of the total waste produced by all sectors

    3.     The vision of the strategy “to seek the best environmental option to provide innovative, customer-friendly waste management solution that give value for money to Lincolnshire” and the shared value developed by the Lincolnshire Waste Management Partnership

    4.     The ten objectives designed to enable the Lincolnshire Waste Partnership to achieve its proposed vision

    5.     Feedback from the consultation exercise attached as Appendix B to Joint Municipal Waste Management Strategy

    6.     The initial action plan attached as Appendix D to the Joint Municipal Waste Management Strategy

    7.     Comments of the Environment Overview and Scrutiny which considered the first draft of the Strategy on 24 April 2018

    8.     Feedback on a Member workshop which provided a response to consultation on the draft strategy

    9.     Adjustments made to the strategy by the Lincolnshire Waste Partnership in light of feedback received during the consultation period

    10.  Comments made by the Environment Overview and Scrutiny Committee on the final version of the document at its meeting on 20 November 2018

     

    Other options considered and rejected

     

    None; as a two-tier local authority area Lincolnshire is required, by law, to have a shared waste strategy

    Minutes:

     

    The Cabinet Member for Environment stated that the Lincolnshire Joint Municipal Waste Management Strategy (appended to report number ENV710) had been brought to Cabinet for ratification. The Strategy had been developed by the Lincolnshire Waste Partnership, which comprised all of the collection authorities in Lincolnshire together with Lincolnshire County Council as the disposal authority and the Environment Agency. The partners were keen to ensure that the service provided in Lincolnshire represented value for money; the strategy also emphasised innovation and reducing materials entering the waste stream.

     

    Reference was made to the food waste pilot that was underway in South Kesteven and the announcement of the Government’s waste management strategy. Cabinet Members asked whether there were any trends in the kind of authorities that had food waste collection schemes. As an alternative to food waste recycling schemes, one non-Cabinet Member asked whether consideration would be given to supplying composters at the cost of the bin.

     

    Cabinet Members noted that when the strategy was considered by Lincolnshire County Council it had received unanimous support.

     

    Whilst there were discrepancies in the materials that were accepted for recycling in each local authority area, discussions were underway to streamline the materials that were accepted so that there was greater consistency.

     

    Cabinet Members asked that their thanks to the Cabinet Member for Environment, the Assistant Director, Commercial and Operational and the Head of Street Scene be placed on record.

     

    The Cabinet AGREED to adopt the Joint Municipal Waste Management Strategy for Lincolnshire as set out in Appendix 1 of report number ENV710.

63.

Matters Referred to Cabinet by the Council or Overview & Scrutiny Committees pdf icon PDF 129 KB

    Minutes:

     

    Report number LDS333 of the Leader of the Council summarised the activity of the Overview and Scrutiny Committees since the last report was presented to Cabinet on 1 November 2018.

     

    Communities and Wellbeing Overview and Scrutiny Committee

     

    The Chairman of the Communities and Wellbeing Overview and Scrutiny Committee stated that the meeting that had been scheduled for December 2018 had been cancelled. The Committee was next due to meet on 12 February 2019 when Chief Superintendent Chris Davidson from Lincolnshire Police would attend to talk about modern slavery and the Lincolnshire Community Safety Team. Reference was also made to a presentation by the Police and Crime Commissioner on modern slavery, to which Members of the Council would receive an invitation. He added that the Committee had been due to be addressed on the NHS 5-year plan by John Turner, but this had been delayed because of the impact of the negotiations regarding the exit of Great Britain from the European Union.

     

    Culture and Visitor Economy Overview and Scrutiny Committee

     

    The Chairman had nothing to add to the contents of report number LDS333.

     

    Environment Overview and Scrutiny Committee

     

    The Chairman of the Environment Overview and Scrutiny Committee was not in attendance at the meeting.

     

    One non-Cabinet Member who was present at the meeting asked about the work that the Committee had done in respect of street lighting; Cabinet Members state that they were happy with the general policy that the Committee had proposed however additional work was required with regard to financing. Through dialogue there was an indication that once this work had been completed it would be welcomed for the policy to be brought directly to Cabinet for decision rather than being returned to the Environment Overview and Scrutiny Committee for further consideration.

     

    Growth Overview and Scrutiny Committee

     

    The Chairman of the Growth Overview and Scrutiny Committee was not in attendance at the meeting.

     

    Rural Overview and Scrutiny Committee

     

    The Chairman of the Rural Overview and Scrutiny Committee said that its focus going forward would be loneliness. He also commended a presentation that had been given by the Head of Arts at the Committee’s previous meeting. Attention was drawn to two grant schemes (one for heritage and one for arts) on which members of the Rural Overview and Scrutiny Committee had been briefed.

     

    The Committee had also received an update on the use of the promotional trailer; where the trailer was unable to access villages because of its size, a gazebo or marquee was being deployed instead.

64.

Items raised by Cabinet Members including reports on Key and Non Key Decisions taken under Delegated Powers. pdf icon PDF 99 KB

65.

Representations received from Non Cabinet Members pdf icon PDF 87 KB

    Minutes:

     

    Report number LDS335 of the Leader of the Council informed the Cabinet that no non-Cabinet Members had submitted requests to make representations prior to the publication of the agenda for this meeting. Since the agenda was published, one non-Cabinet Member had indicated that they wished to make representations.

     

    Councillor Baxter referred to land that had recently been acquired by the Council. Reports had been presented to recent meetings of Cabinet and Council, both of which were exempt under paragraph 3 of the Local Government Act 1972 (as amended). Councillor Baxter asked whether it would be possible to confirm in public session the location of the land together with the status of the acquisition. The Leader would update Councillor Baxter outside the meeting since the information was still classified as commercially sensitive. The Leader stated that once the acquisition process was complete and as soon as it was possible, details would be publicly announced.

     

    Councillor Baxter also asked whether there was any update on the location of the new leisure centre for the Deepings and a disposal strategy for the current centre. The Leader stated that a number of sites were being actively considered and it was his intention to bring a full report to the February meeting of Cabinet.

     

    Finally, Councillor Baxter asked about an outline planning application for land adjacent to Millfield Road in Market Deeping, which had been submitted by Lincolnshire County Council. The land to which the application related was subject to a current application for designation as a village green. The Leader stated that he was aware that the planning application had been submitted and that he did not know the date by which the village green application would be determined. The Cabinet Member for Growth and Communications and the Strategic Director, Growth were asked to update Councillor Baxter outside the meeting.

66.

Cabinet Forward Plan pdf icon PDF 90 KB

    Additional documents:

    Minutes:

     

    Report number LDS336 of the Leader of the Council gave an indication of the items that would be presented to Cabinet over the following twelve-month period. The report also included items that were scheduled to be considered at Council meetings during the municipal year.

     

    Members noted that an update to the plan was required in respect of the asset management strategy; the date by which the item was due to be considered by Cabinet had been changed to allow prior consideration by the Growth Overview and Scrutiny Committee. Members also noted that the report and recommendations of the Environment Overview and Scrutiny Committee on street lighting were scheduled to be brought before Cabinet early in 2019.

67.

Close of meeting