Agenda and minutes

Culture and Visitor Economy Overview and Scrutiny Committee
Tuesday, 5th November, 2019 5.00 pm

Venue: Bourne Town Hall, The Old Town Hall, North Street, Bourne. PE10 9EA

Note: NOTE EARLIER START TIME 

Items
No. Item

19.

Apologies

20.

Disclosure of Interests

21.

Action Notes from the meeting held on 3 September 2019 pdf icon PDF 191 KB

22.

Updates from the previous meeting

    Minutes:

    At the previous meeting of the Committee, Members had requested the opportunity to have a tour of the new cinema complex in Grantham. There were arrangements being put in place for this tour to be given on the day of the next Full Council meeting.

     

    Members asked if there was any update on the status of the A3 units within the cinema complex. Officers explained that these units has not been yet been let; options were being explored as to whether they could also be offered for alternative leisure use. A number of Members noted that the recently opened public realm area was impressive and had made much better use of the space. These comments would be passed on to the officers involved in the project.

     

    The Chairman also mentioned the progress of the ‘Pint of Poetry’ events which had been discussed at the previous meeting. A further event had since been held in the Deepings and had attracted people from across the local area, including Peterborough. Attendees were planning on holding their own sessions moving forward. Members talked about the potential of extending this event to other towns in the District.

Change in the order of items

The Chairman decided to change the order of agenda items so that the Community Asset Toolkit item could be considered last, as the presenters of this item were delayed.

23.

Cultural Strategy update pdf icon PDF 251 KB

    Presentation from Michael Cross – Head of Arts at InvestSK.

    Additional documents:

    Minutes:

    Michael Cross, Head of Arts at InvestSK, gave a presentation outlining the current status of the Cultural Strategy. The draft text of the Strategy was currently being written. When the draft was completed, it would be available to view on social media and the SKDC and InvestSK websites in order for public feedback to be received. Care was being taken to link together the four key areas of arts, heritage, sport and the sciences within the final document, as well as producing a simple and easy to read Strategy that could stimulate thought and conversation.

     

    The next steps over the coming months would include completing the initial draft, collating artwork and images and sharing the document with the Cabinet Member for Culture and the Culture and Visitor Economy Overview and Scrutiny Committee. Wider distribution would then begin in the new year; it was anticipated that a summary would be included in the February edition of SK Today in order to reach as many people as possible across the District. The overall aim was for the final document to be published in March 2020.

     

    During the presentation, reference was made to the priorities identified by residents in the consultation undertaken earlier in the year. Residents had mentioned communication surrounding events as a priority for encouraging the public to engage with cultural activities moving forward. Other priorities to consider included the potential barrier of the availability of public transport, the timings of activities, the cost of events on offer and providing increased opportunity for local artists, clubs and community groups to meet and share ideas.

     

    Members were asked if they had any comments on how these priorities could be addressed moving forward:

     

    ·         Ensuring that there are not diary clashes when planning events.

    ·         Making use of technology to improve communication and community reach around events. Members discussed the potential of an online platform being developed, whereby residents would be able to see a calendar of events and prices, buy tickets and volunteer for events. It was suggested that the platform could also be used to introduce residents to new art forms and potentially watch snippets of performances online to increase awareness about the types of opportunities on offer.

    ·         Members discussed whether the voluntary sector may be able to support events by providing transport for residents in rural areas.

    ·         Making use of further opportunities to take events to communities, working closely with local venues such as schools and village halls. Officers highlighted the Live and Local scheme, which allowed for reduced price events to be available in small local venues, bringing performances across a range of disciplines to local people. This provision was currently subsidised by the Arts Council and South Kesteven District Council funding locally.   

    ·         Providing a range of activities to cover all financial circumstances. Free activities were offered at the recently held festivals and it was suggested that this continue at future festivals. However, it was also noted that the cost of productions would need to be considered and that charging  ...  view the full minutes text for item 23.

24.

Overview of Festivals

    Verbal update on public response to the recent festivals held in the district.

    Minutes:

    Stamford Georgian Festival

     

    The Head of Arts at InvestSK gave a presentation outlining the highlights of the Stamford Georgian Festival, which had taken place from the 26th – 29th September 2019. There had been over 100 ticketed events across the four days, with two days of free events offered on the Stamford Meadows.

     

    Community engagement had been prioritised in the lead-up to the event and one of the successes as a result of this had been the parade of balloon lanterns, which were made by schools across the District in collaboration with local artists in preparation for the event. Another notable success of the festival had been the Costume Ball, for which tickets had sold out very quickly. Links to the South Lincolnshire Walking Festival had also been made through the festival, which was stated as a good example of arts and heritage being offered alongside other areas such as encouragement for residents to become more physically active. 

     

    Members were asked for their views on the promotional coverage of the event, the value of economic impact surveys versus the cost and the future of the Stamford Georgian Festival:

     

    ·         Members noted that the simplicity of the Georgian theme was very effective; when asked whether they would like to see the historic aspect extended to other eras going forward, the general consensus was that the theme should stay the same, but that there was potential to introduce different themes in other areas of the District.

    ·         It was felt that media coverage of the festival had been good locally. Members suggested that promotional coverage could include reference to Stamford being included in the ‘best places to live in the UK’ list during future Georgian festivals.

    ·         In order to create more financially sustainable arrangements moving forward, it was felt that local businesses could be encouraged to put on events themselves during the festival period that the Town Council could be invited to have an input into the organisation of events.  

    ·         Members suggested that alternative routes be explored with the economic impact assessment.

     

    Bourne CiCLE Festival

     

    Andrew Norman, the Head of Visitor Economy at InvestSK, gave a presentation on the Bourne CiCLE Festival which had been held on 31st August and 1st September 2019. The festival had been organised by InvestSK and South Kesteven District Council, with the aim of providing an event focussed on Bourne that would bring economic benefit to the town, as well as building community engagement and encouraging local schools’ involvement. There had been 150 volunteers supporting the event, including residents from Bourne and further across the District. £27,200 cash sponsorship had been received for the event and £14,200 offered in kind. It was noted that this was a significant achievement for a first time event. The festival had supported by various marketing activities, and social media and website reach had been positive. The economic impact assessment has suggested that the audience had been 10,000 over the weekend, with a £127,000 economic impact. 

     

    Members were asked  ...  view the full minutes text for item 24.

25.

Community Asset Toolkit

    Presentation by Mr Houseago on the Bourne Town Hall restoration project, and information on how the Council can offer support to community groups.

    Minutes:

    Bourne Town Hall Restoration Project

     

    Charles Housego gave a presentation on the Bourne Town Hall restoration project. The aim of the project had been to create a small community arts centre and to restore the aesthetics and structure of the original building. Some interim works had been funded by the South Kesteven Community Fund and these were completed in June 2019. A business plan for the final scheme had been produced; 1.8m would be needed to undertake the full scope of works including building repairs, removal of steelwork and the fitting of an auditorium. Lincolnshire County Council currently held the lease for the building as custodians. If the 1.8m funding were to be raised, this title would pass to the Town Hall Trust. Funding was yet to be secured, but the Town Hall Trust were putting together an expression of interest for heritage lottery funding. If accepted to proceed, a bid would be made in Spring 2020.

     

    Following the completion of the interim works to the building earlier in the year, a programme of events had begun in the spirit of the final vision, including live music, comedy, theatre, talks and workshop events. The Town Hall Trust would not be offering a room hire function and wished to be developed and known primarily as an arts venue. Mr Housego explained that the Trust were keen to support heritage events, significant town events, and charitable activities. Following the success of the pop-up cinema over the summer, it was also planned that film showings would be held on the last weekend of each month going forward. All of the events would be supported by volunteers. Mr Housego expressed his gratitude for the support of Michael Cross of InvestSK, as well as Lincolnshire County Council and Bourne Town Council.

     

    Deepings Youth Group

     

    Jayne Reed from the Deepings Youth Group shared her experience of how interaction with the Council via InvestSK had supported their community group. With the support of InvestSK, collaborative work had been undertaken at the nature reserve between youths and a local artist to cover some graffiti with a floral art display using spray paints. Their names had been included next to the finished piece, which had added to the youths’ sense of accomplishment and the experience had been very positively received. Further work with InvestSK was in the pipeline for the Youth Group.

     

    The Chairman made reference to the young person’s evening at the Don’t Lose Hope Café in Bourne, which was also carrying out valuable work in the community. It was highlighted that by providing the appropriate level of input at the right time, the Council could support local community groups in similar ways across the District. 

     

    Recommendations from the Community Asset Toolkit item:

     

    Ø  Charles Housego and Jayne Reed were thanked for their contribution to the meeting.

    Ø  It was acknowledged that positive work and support had been offered by Local Councils, SKDC Officers and InvestSK to provide support for the community initiatives discussed.

    Ø  To  ...  view the full minutes text for item 25.

26.

Change of time for meeting to be held 11 February 2020

27.

Work Programme pdf icon PDF 77 KB