Issue - meetings

This report is for the contract awards for:

·         A Choice Based Lettings system

·         Residential windows and doors replacement

·         Energy efficiency measures should the SHDF bid be successful

Purpose of report

The report outlined contracts awards for:

·         A Choice Based Lettings system

·         Residential windows and doors replacement

·         Energy efficiency measures should a Social Housing Decarbonisation Fund (SHDF) bid be successful.

Decision

That Cabinet:

1.    approve the award of a contract for Choice Based Lettings with Hume following compliant procurement. Contract period would be 4 years (3+1) with a value of circa £112,500.

2.    approve the award of a contract for windows and doors with Nationwide following compliant procurement. Contract period would be 4 years (3+1) with a value of up to £6,000,000.

3.    approve the award of a contract for energy efficiency measures with EON following compliant procurement. The contract period would be for 2 years 6 months, with a value of up to £8,000,000 dependent upon the outcome of a bid to the Social Housing Decarbonisation Fund.

Alternative options considered and rejected

There were no other options available.

Reason for decisions

All of the contract awards had followed compliant procurement processes and would provide the Council with the appropriate contracts to aid the delivery on the Corporate Priority to provide “Housing that meets the needs of all residents.”

The Choice Based Letting system would help to ensure the best service to applicants and would give the widest possible choice. The standalone system was due to go live in quarter 2 of 2023.

The Council had the responsibility to provide doors and windows that provided security for residents with multi-locking systems, whilst also being in line with current environmental and energy efficient requirements. The contractor, Nationwide, was ranked as number one in the procurement framework used.

The outcome of the Council’s bid into the SHDF would be announced in February 2023. The bid identified 333 properties for upgrades at a total value of £7,265,997 with 47% (£3,418,480) of this total to come from the grant application.

The contract awards would assist with the Council’s housing budgets and provided good supplementary support to the housing stock. In addition, some fuel poverty would be addressed by the contract awards.