Issue - meetings

This report is for members to approve the contractor for providing the Managed Stores Contract for the management and provision of vehicle parts and consumables.

The procurement was completed through a compliant procurement process, with the contract to be awarded through the Yorkshire Purchasing Organisation (YPO) framework.

Purpose of report

For members to approve the contractor providing the Managed Stores Contract for the management and provision of vehicle parts and consumables.

Decision

That Cabinet approves the award of the Managed Stores Contract delivered through a further competition tendering process via the Yorkshire Purchasing Organisation (YPO) Framework, Fleet Management, DPS, Lot 1117, Managed Stores to Fleetfactor Ltd. for a 4-year period with the option for a 2-year extension. The estimated contract value was £424,000 per annum.

Alternative options considered and rejected

A tendering process was considered to be the best option and no other options were identified.

Reasons for decision

The stores contract provided for all of the vehicle parts and consumables for the maintenance of the Council’s fleet of vehicles including vehicles for the services of Waste and Recycling, Street Scene, Pool Cars and Housing repairs.

One tender was received through the YPO framework from Fleetfactor Ltd., who currently provided the service.

The proposed contract award had followed compliant procurement processes and would provide the Council with the appropriate contract to aid the delivery of the Corporate Priority to provide “Clean and sustainable environment”. This would be done by ensuring that the vehicle fleet was maintained and fuel efficient, in turn ensuring that essential environmental and other services kept their vehicles on the road and remained productive.