Issue - meetings

To seek approval for the contract award for external decorating on Council owned properties.

Purpose of report

To seek approval to award a contract to Alfred Bagnall & Sons (East Midlands) Limited for the provision of External Refurbishment works to council owned dwellings for South Kesteven District Council. The contract would be awarded for 3 years with an option to extend for a further years (1+1+1+1), giving a potential duration of 7 years

Decision

Cabinet approved the award of a contract to Alfred Bagnall & Sons (East Midlands) Limited for the provision of External Refurbishment works at South Kesteven District Council owned dwellings with an annual value of £250k for a period of 3 years with the option to extend annually for up to 4 years.

Alternative options considered and rejected

Consideration had been given to the option of carrying out the works “in-house”, but due to current workload and staffing levels this was not a viable option. The Council could have chosen not to carry out external refurbishment works but this was not cost effective as it could lead to further building defects in the longer term, increasing the cost of works.

Reasons for the decision

The proposed contract award had followed a compliant procurement process in line with the Contract Procedure Rules and provided the Council with the appropriate contracts to enable it to deliver the commitment to ensure that all residents could access housing which was safe, good quality, sustainable and suitable for the needs of themselves and future generations.

This was an essential part of the cyclical maintenance of Council properties, and provided improvement whilst playing a part in preserving the key components of houses. Without this, issues could manifest and lead to further more costly defects.

A huge range of different processes could be covered by these works, but the best estimate from senior officers was that around 600 properties would benefit from these works. Several teams around the district would be working simultaneously as a result of this contract award.