Agenda, decisions and minutes

Cabinet - Tuesday, 16th March, 2021 2.00 pm

Venue: Virtual Meeting - This meeting is being held remotely using Skype for Business

Contact: Democratic Services 

Items
No. Item

76.

Register of attendance and apologies for absence

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    Minutes:

    All Cabinet Members were present.

     

     

    The Leader referred to the budget that had been set at the beginning of March 2021.  All vital front line services would continue to be delivered with no service reductions, together with implementing the ambitions outlined within the Council’s Corporate Plan.

     

    The Government’s ‘Road Map’ out of lockdown was underway and direct support was being given to communities in South Kesteven and preparations were under way in relation to the economy.  The business community continued to be supported with over £40m of business grants allocated to local businesses in South Kesteven. Vulnerable residents were still being supported through the hardship fund and the Community Hub.

     

    The result of the final submission in respect of the Future High Street Fund for Grantham Town Centre and High Street in the sum of £5.56m was still awaited.  The bid for £950,370 of funding from the Public Sector Decarbonisation Scheme had been successful and LeisureSK Ltd had been successful in receiving £330,000 of funding from Sport England National Leisure Recovery Fund towards the cost of reopening the leisure centres in the District.

     

     

77.

Minutes of the previous meeting pdf icon PDF 199 KB

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    Minutes of the meeting held on 3 March 2021.

    Minutes:

    The minutes of the meeting held on 2 March 2021 were agreed as a correct record of the decisions taken, subject to the typographically error (none), against Councillor Ray Wootten’s name being removed.

78.

Disclosure of Interests (if any)

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    Minutes:

    None disclosed.

79.

Procurement of Improvement Works to HRA Properties pdf icon PDF 696 KB

    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet approves UK Gas Services Ltd (Building Services Division as the preferred contractor under the Efficiency East Midlands Framework) for the property improvement lot 3, at a total cost of £500,000 over the full five year term of the contract for the refurbishment/structural works to Council owned properties.

     

    Considerations/reasons for decision:

     

    ·         Report from the Cabinet Member for Housing and Planning on the award of a contract for extensive refurbishment, structural and conversion works.

    ·         The Council’s on going requirement to carry out significant repair to ensure properties meet the needs of tenants and comply with the Homes Standard and any ongoing statutory and compliant requirements.

    ·         The budget assumptions for works included within the current 30-year HRA Business Plan.

    ·         The need to have a new contract in place to enable critical and necessary works to continue into the 2021/22 financial year.

    ·         The contract to be awarded in accordance with the South Kesteven District Council Contract Procurement Procedure Rules.

    ·         Utilising a framework in respect of refurbishment and structural works ensures that contractors have been pre-assessed on both price and quality of work.

    ·         Consultation in respect of any necessary works to be carried with tenants in accordance with contract specifications and timelines.

     

    Other options considered:

     

    1)    Do nothing – this option was discounted as there was a need to ensure that the Council has capability of delivering specific structural and refurbishment works to certain council properties.

    2)    Consideration was given to the use of alternative tender and procurement options, however due to the likely costs and complexity of works associated with structural repairs an OJEU compliant framework was considered the best option.

     

    Minutes:

    The Cabinet Member for Housing and Planning presented the report on the awarding of a contract for extensive refurbishment, structural and conversion works to Council properties.  It was anticipated that this would only apply to a small number of properties.  The current contract had lapsed and a new contract needed to be in place as soon as possible to allow for structural issues to be addressed.  Tenants who were impacted would be fully consulted and the budget for the work had been previously approved.

     

    The contract had been awarded under the Efficiency East Midlands Framework and was in accordance with the Council’s Contract and Procurement Procedures.

     

    On being put to the vote, it was AGREED:

     

    To approve UK Gas Services Ltd (Building Services Division as the preferred contractor under the Efficiency East Midlands Framework) for the property improvement lot 3, at a total cost of £500,000 over the full five year term of the contract for the refurbishment/structural works to Council owned properties.

     

     

80.

Procurement of Electrical Works pdf icon PDF 641 KB

    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet approves the awarding of a contract to UK Gas Service Ltd in order to undertake electrical and smoke alarm testing including remedial and rewiring works for a two year period (with a potential 1+1+1 year extension) for a maximum total value of £3.050m.

     

    Considerations/reasons for decision:

     

    ·         Report from the Cabinet Member for Housing and Planning seeking approval for the award of electrical works contract including electrical testing, rewiring and smoke detection upgrades.

    ·         The Council’s on going requirement to carry out significant repair to ensure properties meet the needs of tenants and comply with the Homes Standard and any ongoing statutory and compliant requirements.

    ·         The need to have an electrical inspection and allied works programme in place as soon as possible.

    ·         The selection of a contractor with an established track record of quality work and one which demonstrated the ability to deliver contracts of scale on time and within budget limits

    ·         The selection process had been informed by selecting a contractor through the Framework arrangement in accordance with South Kesteven District Council Contract and Procurement Procedure Rules.

     

    Other options considered:

     

    1)    Do nothing – this option was discounted as there was a contractual obligation under the tenancy agreement to ensure properties were maintained in accordance with the Homes Standard.

    2)    Consideration was given to the use of alternative tender and procurement options, however, due to the likely costs and complexity of works associated with structural repairs an OJEU compliant framework was considered the best option.

     

    Minutes:

    The Cabinet Member for Housing and Planning presented the report to award the Electrical Works Contract including electrical testing, electrical rewires and smoke detection upgrades to UK Gas Services Ltd.  It was a significant contract which included the electrical certification to Council properties which was a critical requirement of the Council’s compliance notice.  It covered all Council stock, currently it was thought that only 50% of the Council’s stock had electrical certification.

     

    The contract had been awarded through the Efficiency East Midlands Framework and was fully compliant with the Council’s procurement procedures.  The budget to cover planned works and certification were provided for within the HRA Capital and Revenue expenditure budgets.  The work would lift the safety and compliance of the Council’s stock to meet the required Homes Standard.

     

    The Leader stated that this was a positive step forward.  The contractor provided the best value for money and also had the necessary resources to carry out the inspection works on behalf of the Council. 

     

    On being put to the vote, it was AGREED: 

     

    To approve the awarding of a contract to UK Gas Service Ltd in order to undertake electrical and smoke alarm testing including remedial and rewiring works for a two year period (with a potential 1+1+1 year extension) for a maximum total value of £3.050m.

     

     

81.

Lincolnshire Homes for Independence Blueprint pdf icon PDF 337 KB

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    Report from the Cabinet Member for Housing and Planning.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet endorses the Lincolnshire homes for Independence Blueprint and works with partners to support the development of the delivery plan.

     

    Considerations/reasons for decision:

     

    ·         Report from the Cabinet Member for Housing and Planning on the Lincolnshire Homes for Independence Blueprint.

    ·         The Memorandum of Understanding for the Housing Health and Care Delivery Group endorsed on 5 March 2019.

    ·         The Lincolnshire Homes for Independence Blueprint builds on the principles adopted in through the MOU, and embedded the role that housing played in achieving health outcomes through a holistic approach.

    ·         The documents aim to provide evidence and justification in decision making processes to secure greater provision of a wide range of housing choices and to integrate services designed to promote independent living and housing for life.

    ·         Programmes of work that contributed to meeting the objectives within the Homes for Independence Blueprint to be delivered through a delivery plan setting out actions for partners across the housing, health and care sectors.

    ·         The Blueprint supported the ongoing partnership working of the Housing Health and Care Delivery Group.

     

    Other options considered:

     

    The document was not a statutory document and the Council was not required to endorse the blueprint.

     

     

    Minutes:

    The Cabinet Member for Housing and Planning presented the report which provided a draft blueprint for the provision of a greater range of housing options for those who needed additional support, and better integrated services between housing and health services to promote and sustain independent living.

     

    The document overarched, housing, planning and community and related to the needs and opportunities for housing people whether that was in care, helping people remain in their own homes for longer through the granting of a  Disabled Facilities Grant (DFG) or moving to more suitable accommodation. The Blueprint supported the ongoing partnership working of the Housing Health and Care Delivery Group across Lincolnshire.

     

    Support was expressed by Cabinet to endorse the document.

     

    On being put to the vote, it was AGREED:

     

    To endorse the Lincolnshire homes for Independence Blueprint and works with partners to support the development of the delivery plan.

     

     

82.

Matters Referred to Cabinet by the Council or Overview and Scrutiny Committees

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    Minutes:

    The Leader stated that there was nothing to report since the last meeting of Cabinet on 2 March 2021.

83.

Key and Non-Key Decisions taken under Delegated Powers

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    Report from the Leader of the Council.

    Minutes:

    The Leader stated that there was nothing to report since the last meeting of Cabinet on 2 March 2021.

84.

Representations and questions from Non-Cabinet Members

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    Minutes:

    A Non-Cabinet Member welcomed the contract in respect of the electrical rewiring and asked whether the contract had lapsed or whether the previous contractor had failed to deliver the contract.  The Interim Assistant Director of Housing replied that the contract had lapse and it was necessary to get a contractor in place to carry-out the electrical contract together with the required certification to comply with the compliance notice.

85.

Cabinet Forward Plan 1 May 2021 to 30 April 2022 pdf icon PDF 566 KB

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    Report from the Leader of the Council.

    Additional documents:

    Minutes:

    Cabinet noted the Forward Plan for the period 1 May 2021 to 30 April 2022.

     

86.

Exclusion of Press and Public

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    Minutes:

    It was proposed, seconded and agreed to exclude the press and public from the meeting, in accordance with Section 100A(4) of the  Local Government Act 1972 (as amended) during consideration of the following item of business because of the likelihood that otherwise exempt information, as described in paragraph 3 of the Act would be disclosed to them.

87.

Acquisition of Land in South Kesteven

    Report from the Cabinet Member for Commercial and Operations.

    Additional documents:

    Decision:

    Decision:

     

    As contained within the exempt report from the Cabinet Member for Commercial and Operations submitted to Cabinet on 16 March 2021.

     

     

    Considerations/reasons for decision:

     

    ·         Exempt report from the Cabinet Member for Commercial and Operations.

    ·         Briefings undertaken with Members regarding the site.

    ·         Information contained within the exempt appendices to the report from the Cabinet Member for Commercial and Operations.

     

    The report and associated appendices contain exempt information under paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), due to the commercial sensitivity of the information contained therein.

     

     

    Minutes:

    The Cabinet Member for Commercial and Operations presented the exempt report on the acquisition of land in South Kesteven.

     

    On being put to the vote, it was AGREED to approve the recommendations as contained within the exempt report from the Cabinet Member for Commercial and Operations submitted to Cabinet on 16 March 2021.

     

    The report and associated appendices contain exempt information under paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), due to the commercial sensitivity of the information contained therein.