Agenda, decisions and minutes

Cabinet - Tuesday, 15th June, 2021 2.00 pm

Venue: Council Chamber - South Kesteven House, St. Peter's Hill, Grantham. NG31 6PZ

Contact: Democratic Services 

Note: This meeting will be streamed live to the SKDC YouTube Channel here: https://www.youtube.com/user/SouthKestevenDC 

Items
No. Item

1.

Apologies

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    Minutes:

    No apologies for absence had been received.

2.

Disclosure of Interests (if any)

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    Minutes:

    No interests were disclosed.

3.

Minutes of the meeting held on 18 May 2021 pdf icon PDF 134 KB

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    Minutes:

    The minutes of the meeting held on 18 May 2021 were agreed as a correct record of the decisions taken.

     

    It was noted that Councillor Rosemary Trollope-Bellew had disclosed an interest in minute number 92 in her capacity as a private landlord and that she abstained from voting during the consideration of this item. It was agreed that this be reflected in the minutes as an amendment.

4.

Adoption of a Housing Service Fire Safety Management Plan 2021-2024 pdf icon PDF 376 KB

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    Report of the Cabinet Member for Housing and Property.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet agreed:

     

    1.    To note the content of the report, and the Council’s statutory and regulatory obligations as detailed in the Fire Safety Management Plan.

     

    2.    To approve the Fire Safety Management Plan 2021-2024.

     

    3.    To require and delegate to the Director of Housing and Property to:

     

    -       undertake a detailed review of the Fire Safety Management Plan on an annual basis;

    -       make minor amendments to the Plan as needed by changes to legislation and regulation;

    -       provide regular reports on the implementation of the Fire Safety Management Plan to the Rural and Communities Overview and Scrutiny Committee through the Council’s usual governance arrangements.

     

    Considerations/reasons for decision:

     

    The report considered by Cabinet outlined the authority’s arrangements for implementing, controlling, monitoring and reviewing fire safety standards, as well as ensuring that necessary standards were maintained as part of South Kesteven District Council’s health and safety responsibilities as a social landlord.

     

    Other options considered:

     

    The Council could have done nothing and maintained existing arrangements with no formally adopted Fire Management Safety Plan in place.

     

    Minutes:

    The Cabinet Member for Housing and Property introduced the report which set out a proposed Fire Safety Management Plan for South Kesteven District Council. The document outlined the Authority’s arrangements for implementing, controlling, monitoring and reviewing fire safety standards, as well as ensuring that necessary standards were maintained as part of South Kesteven District Council’s health and safety responsibilities as a social landlord. A supplemental report was circulated which provided Cabinet with updated information in relation to equality and safeguarding implications.

     

    In answer to a number of questions, the following points of clarity were noted:

     

    -       the document did not necessary focus on prevention and was more reactive. Education on the prevention of fire was made available to tenants in other documents, such as their Tenant Handbook, so proactive and preventative measures were already in place that were not necessarily reflected in the Fire Safety Management Plan;

    -       premises information boxes were in the process of being installed and, where necessary, would include specific information regarding elements unique to individual buildings, such as the operation of lifts and the layout of the building;

    -       a log of testing in relation to smoke and carbon monoxide alarms would be included in future schedules;

    -       an audit of all properties was in the process of being undertaken, the programme for which should be complete by 30 June 2021.

     

    On being put to the vote, it was AGREED:

     

    1.    To note the content of the report, and the Council’s statutory and regulatory obligations as detailed in the Fire Safety Management Plan.

     

    2.    To approve the Fire Safety Management Plan 2021-2024.

     

    3.    To require and delegate to the Director of Housing and Property to:

     

    -       undertake a detailed review of the Fire Safety Management Plan on an annual basis;

    -       make minor amendments to the Plan as needed by changes to legislation and regulation;

    -       provide regular reports on the implementation of the Fire Safety Management Plan to the Rural and Communities Overview and Scrutiny Committee through the Council’s usual governance arrangements.

     

5.

Matters Referred to Cabinet by the Council or Overview and Scrutiny Committees

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    Minutes:

    No matters had been referred to Cabinet by the Council or Overview and Scrutiny Committees.

6.

Key and Non-Key Decisions taken under Delegated Powers

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    Minutes:

    No key or non-key decisions had been taken under delegated powers since the last meeting of Cabinet.

7.

Cabinet Forward Plan pdf icon PDF 184 KB

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    Additional documents:

    Minutes:

    Cabinet noted the contents of its Forward Plan for the period 7 June 2021 to 30 June 2022.

8.

Distribution of Monies Received by the Council Under a s106 Agreement and Grant of New Lease and Building Licence at Empingham Road Playing Fields, Stamford - Key Decision pdf icon PDF 395 KB

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    Report of the Leader of the Council.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet agreed:

     

    1.    To approve the allocation of the Section 106 funds as laid out in the report, together with necessary amendments to the general fund and capital and revenue budget frameworks.

     

    2.    To recommend to Council that terms be agreed for the Council to enter into a building licence and lease with Stamford Rugby Club.

     

    3.    To note that allocation of the Section 106 funding be subject to the recipients meeting the funding criteria laid out in Appendix A of the report.

     

    4.    To delegate authority to the Cabinet Member for Housing and Property, in consultation with the Director of Housing and Property, to allocate the Section 106 funding and enter into the building licence and lease.

     

    Considerations/reasons for decision:

     

    The report considered by Cabinet sought authorisation for the Cabinet Member for Housing and Property to provisionally allocate Section 106 funding for the improvement of sporting facilities at Empingham Road Playing Fields and to enter into both a lease and building licence for the erection of a new clubhouse facility on the site.

     

    Other options considered:

     

    To distribute the funds to one bidder only.

     

    Minutes:

    The Leader of the Council introduced the report which sought authorisation for the Cabinet Member for Housing and Property to provisionally allocate Section 106 funding for the improvement of sporting facilities at Empingham Road Playing Fields and to enter into both a lease and building licence for the erection of a new clubhouse facility on the site.

     

    It was noted that there were references within the report and the agenda of exempt information relating to this item. It was confirmed that this item could be considered without requiring the exclusion of the public and press.

     

    Councillor Kelham Cooke, Leader of the Council, reported that despite a previous affiliation with Stamford Endowed Schools he had not been personally involved in this proposal. He wished that this be noted.

     

    A question was raised as to what would happen if bidders were unable to raise the necessary funding. The allocation of funding would be supported through a range of other bids but it was acknowledged that some projects were very ambitious.

     

    Discussion ensued on the Bridge Club and whether it used the building the Rugby Club already had in place. It was understood that the Bridge Club had its own building which it used, located on the site.

     

    On being put to the vote it was AGREED:

     

    1.    To approve the allocation of the Section 106 funds as laid out in the report, together with necessary amendments to the general fund and capital and revenue budget frameworks.

     

    2.    To recommend to Council that terms be agreed for the Council to enter into a building licence and lease with Stamford Rugby Club.

     

    3.    To note that allocation of the Section 106 funding be subject to the recipients meeting the funding criteria laid out in Appendix A of the report.

     

    4.    To delegate authority to the Cabinet Member for Housing and Property, in consultation with the Director of Housing and Property, to allocate the Section 106 funding and enter into the building licence and lease.

9.

Exclusion of Public and Press

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    Under Section 100(a)(4) of the Local Government Act 1972, the press and public may be excluded from the meeting during any listed items of business, on the grounds that if they were to be present, exempt information could be disclosed to them as defined in the relevant paragraphs of Schedule 12A of the Act.

     

    Minutes:

    It was proposed, seconded and agreed to exclude the public and press from the meeting, in accordance with Section 100A(4) of the  Local Government Act 1972 during consideration of the following item of business because of the likelihood that otherwise exempt information, as described in paragraph 3 of the Act, would be disclosed to them.

     

10.

Proposed Sale of Land at Stamford Cattle Market - Key Decision

    Report of the Leader of the Council.

    Additional documents:

    Decision:

    Decision:

     

    Cabinet agreed:

     

    1.    To approve disposal of the Council asset, as set out in the exempt report.

     

    2.    To give delegated approval to the Chief Executive and Section 151 Officer, in consultation with the Leader of the Council, to dispose of the Council’s asset subject to internal governance being satisfied.

     

    Considerations/reasons for decision:

     

    These were set out in the exempt report considered by Cabinet.

     

    Other options considered:

     

    These were set out in the exempt report considered by Cabinet.

     

     

    Minutes:

    The Leader of the Council introduced the exempt report which sought authorisation from Cabinet to dispose of a Council asset in Stamford.

     

    On being put to the vote it was AGREED:

     

    1.    To approve disposal of the Council asset, as set out in the exempt report.

     

    2.    To give delegated approval to the Chief Executive and Section 151 Officer, in consultation with the Leader of the Council, to dispose of the Council’s asset subject to internal governance being satisfied.

11.

Close of the Meeting

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    Minutes:

    The meeting closed at 14:28.