Agenda and minutes

Extraordinary Meeting, Joint Meeting of the Environment Overview and Scrutiny Committee and Rural and Communities Overview and Scrutiny Committee - Tuesday, 15th November, 2022 2.00 pm

Note: To view the webcast of this meeting please visit the South Kesteven Youtube 'live' page: 

No. Item


Apologies for absence

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    An apology for absence was received from Councillor Ben Green.


    Councillor Kaffy Rice-Oxley acted as a substitute for Councillor Ben Green.


    Councillor Ashley Baxter and Councillor Phil Dilks filled the two Alliance SK vacancies.


Disclosure of interests

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    Members are asked to disclose any interests in matters for consideration at the meeting.


    There were none.





Grounds Maintenance - Future Arrangements pdf icon PDF 230 KB

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    To provide information to Members on the results of the grounds maintenance options appraisal undertaken, and in consideration, provide a recommendation to Cabinet on the preferred way forward.


    Additional documents:


    The report on future arrangements for Grounds Maintenance was to be presented by the Leader of the Council.


    A Member queried whether the directors of Environment SK Ltd were to be present in the meeting or allowed to participate in the debate.


    The Assistant Director of Governance informed the Committee that there was no decision to be made, only a recommendation. There was no requirement for directors of Environment SK Ltd to declare an interest at that time.


    The Member asked if it would be appropriate to discuss recommendation 4 of the report with the presence of the directors of Environment SK Ltd at the meeting.


    The Deputy Chief Executive clarified that the figures in exempt appendix 2 could not be discussed as they were commercially sensitive.


    The Leader continued by thanking the Officers involved in the report for their integrity, honesty, and hard work.  The Leader stated that as the procurement process previously undertaken did not deliver any interest, a decision could not be made at this time on the recommendation for the Grounds Maintenance Service without fully exploring the opportunity around a commercial operator.  In recognition of this, the Leader suggested the following motion:


    That the Committee:


    Recommended the Cabinet Member for Waste requested that Officers commence a new procurement process in order to seek proposals from providers of ground maintenance services on the new grounds maintenance specification that has been developed, to ensure that the Council has fully explored all available options.


    The Leader advised that the recommendations in the report were deferred to a future meeting to provide further clarity.


    A Member of the Committee proposed the suggested motion. This was seconded.


    A Member requested clarification on whether it was appropriate that the report was presented by the Leader of the Council and not the Cabinet Member for Waste Services.  A written copy of the amended motion was requested.


    The Assistant Director of Governance informed the Committee that the Chairman had discretion to give any Members an opportunity to speak or present within the meeting.  The Officer clarified that it was the Committee’s prerogative to propose and second a motion.


    The Chairman informed the Members that those on the Joint Committee would take priority over non-committee Members and any questions would then be taken.


    A Member supported the request for the amended motion to be supplied to all Committee members in writing before progressing the meeting.


    It was proposed, seconded, and AGREED that the meeting was adjourned for 10 minutes, until printed copies were supplied to Committee members.


    Clarification was sought around deferring all 4 recommendations as set out in the report, it was suggested that the new specification be approved and debated first.


    The Assistant Director for Governance confirmed that the original recommendations set out in the report had not been proposed or seconded. The motion had been proposed and seconded and was therefore acceptable to debate.


    One Member queried as to whether the motion put forward assumed that the new grounds maintenance specification had  ...  view the full minutes text for item 6.


Close of meeting

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    The Chairman closed the meeting at 15:42.