Agenda item

Appointments to Committees

Report of the Chief Executive

Minutes:

Following the resignation of Councillor Benn the Council was asked to review its appointments to Committees and appoint a new Chairman of the Environment Overview and Scrutiny Committee.  Outside body appointments were also required for the Lincolnshire County Council Flood and Drainage Management Committee, the Black Sluice Internal Drainage Board and the Upper Witham Internal Drainage Board.  The political balance calculation for the Environment Overview and Scrutiny Committee and the Governance and Audit Committee were contained within the agenda pack.  The political balance calculation for the Companies Committee was circulated separately as an addendum to the report.  There was no change to the political balance of the Committees. 

 

A member asked if she could ask a question of the nominees, it was confirmed that any questions could be asked during the debate.

 

The Chief Executive asked the Leader for the Conservative Group’s nominations.  The Leader nominated Councillor Helen Crawford to the Environment Overview and Scrutiny Committee, Councillor Jacky Smith to the Governance and Audit Committee and Councillor Susan Sandall to the Companies Committee.

 

The Chief Executive then asked for nominations for the Chairmanship of the Environment Overview and Scrutiny Committee.  The Leader nominated Councillor Nikki Manterfield for the Chairmanship. The Independent Group Leader nominated Councillor Ashley Baxter.   He referred to when there was only one Scrutiny Committee, which had been chaired by an opposition member.  He felt that it was an opportunity for the Leader of the Council to choose a Chairman from the opposition.

 

Concern was expressed by some Members over whose responsibility it was to appoint the Chairman of the Overview and Scrutiny Committee and the Monitoring Officer referred members to 6.5.5 of the Constitution.

 

A point of Order was made that the one hour extension to the meeting had been reached. 

 

6.5.5 stated:

 

‘If the Chairman or Vice-Chairman resigns either from that position or from the Council by giving written notice of resignation to the Chief Executive, the Council shall, at its next meeting, elect a successor.’

 

It was therefore the responsibility of the Council.

 

The Leader stated that as the meeting had reached its one hour extension, he proposed a 15 minute extension to complete this item and that all other items be deferred to the next meeting of the Council.  The proposal was seconded and agreed.

 

The Monitoring Officer advised that if the nomination from the Leader failed when voted on, a further nomination could be made.

 

The Group Leader for the Independent Group wanted to be able to make a second nomination which had been allowed in the past, and he asked that the Procedure Rules be suspended for this item.  The Monitoring Officer stated that the item did not come under the Procedure Rules of the Council.  The Constitution was clear that the Council made the decision. Members had a recommendation before them from the Leader which had been seconded.  If the vote for this nomination failed, then a further nomination could be considered.

 

A Point of Order was made about debating the nomination and further debate was allowed where members highlighted the suitability of Councillor Baxter to the position of Environment Overview and Scrutiny Chairman, listing his achievements and qualifications.  

 

As the time limit previously agreed had been exceeded, the Leader proposed that a further five minutes extension should be allowed to vote on the Chairmanship of the Environment Overview and Scrutiny Committee and then to go straight to the vote for a and b of agenda item 11 as the Parish Councils had waited a long time for a decision to be made.  All other items would be deferred to the next ordinary meeting of the Council. The proposal was seconded and agreed.

 

The proposal for the Chairmanship of the Environment Overview and Scrutiny Committee was voted on.

 

On being put to the vote, it was AGREED:

 

That Councillor Nikki Manterfield be appointed as Chairman of the Environment Overview and Scrutiny Committee.

 

The appointments to the outside bodies required for the Lincolnshire County Council Flood and Drainage Management Committee, the Black Sluice Internal Drainage Board and the Upper Witham Internal Drainage Board were deferred to the annual meeting of the Council.

 

 

Supporting documents: