Agenda and minutes

Apologies for absence were received from Councillors Nikki Manterfield, Annie Mason and Paul Wood.

Councillor Ashley Baxter declared a non-pecuniary interest as he was the County Councillor for Deepings West and Rural; this did not preclude him from taking part in, or voting on applications that concerned this area.

Councillor Kelham Cooke declared a non-pecuniary interest as he was the County Councillor for Stamford East; this did not preclude him from taking part in, or voting on applications that concerned this area.

Councillor Adam Stokes declared a non-pecuniary interest as he was the County Councillor for Grantham South; this did not preclude him from taking part in, or voting on applications that concerned this area.

The ordinary meeting held on 29 March 2023, and the Extraordinary Meeting held on 14 April 2023.

Members questioned whether a table of decisions that was produced by the Communications department could be included in future minutes.

The minutes of the meeting held on 29 March 2023 were confirmed as a correct record.

It was highlighted that the minutes of the extraordinary meeting held on 14 April 2023 did not contain a record that one member joined remotely via Microsoft Teams; the minutes would be amended to reflect this attendance.

The minutes of the meeting held on 14 April 2023 were confirmed as a correct record. Councillor Ashley Baxter requested that his vote against the minutes, due to the financial information attached to the applications not being included, was recorded

It is likely that the press and public will be excluded during discussion of the following agenda item because of the likelihood that information that is exempt under paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) would be disclosed to them.

Members moved, seconded and AGREED to exclude the public and press under paragraph 3 of Schedule 12A of the Local Government Act 1972 due to the likely discussion of sensitive financial information within the submission to the South Kesteven Prosperity Fund.

Councillor Ashley Baxter requested that his vote against moving into private session be recorded.

Members were given an update on the number of applications that had so far been endorsed (17). Local authorities had been granted permsission by the Department for Levelling Up, Housing and Communities (DLUHC) to roll over funding from year 1 into year 2.

In addition to the applications within the pack, a further 7 applications submitted to the fund had been deemed ineligible at this stage by officers. One application within the reports pack from Harrowby United FC was not eligible at this stage.

Members considered a number of applications to the South Kesteven Prosperity Fund:

Rippingale Jubilee Playing Field Fund

This was an application for building, green space and outdoor improvements at Rippingale Jubilee Playing Field.

The application was proposed, seconded and AGREED.

Carlby Village Hall

Members had received three applications from Carlby Village Hall for building improvements (solar panels), additional chairs, and replacement heaters and lighting.

The following information was raised during debate:

·       Consideration needed to be given to whether it was right that there could be multiple applications for different projects from one organisation.

·       The whole of the District should get an opportunity to bid for works.

·       The feeling amongst members was that the amount for extra chairs could be raised from parish council funds and elsewhere.

The application for extra chairs was moved and seconded, but following a vote, the motion was REFUSED.

The applications for building improvements and replacement heaters and lighting were separately proposed, seconded and AGREED.

Tallington Parish Council

This was an application to repair and restore 430 metres of footpaths through the Millennium Green that were in the ownership of Tallington Parish Council.

The application was proposed, seconded and AGREED, subject to a compliant procurement process being followed.

Tallington Village Hall and Playing Field Association (1)

This was an application to replace three sets of wooden play equipment, for children of the village and surrounding area.

The application was moved, seconded and AGREED.

Tallington Village Hall and Playing Field Association (2)

This was an application to repair and restore boundary walls.

It was moved, seconded and agreed to DEFER the application for more information.

Great Ponton Parish Council

This was an application to develop an area called Hope Paddock and provide outdoor gym equipment and children’s play equipment combined with extra seating facilities.

It was moved, seconded and agreed to DEFER the application for a breakdown of costs.

Fulbeck Village Hall and Playing Field Committee

This was an application for a new café/bar area with seating within the Village Hall.

The application was moved, seconded and AGREED.

Grantham Alive Church

This was an application to extend a project which aimed to reduce loneliness and isolation within the Grantham Afghan Community, in addition to funding for roof repairs.

It was confirmed that the procurement limit imposed by DLUHC (which required three separate quotes for work) was £2,500. There was an amount of match funding available in this application.

The application was moved, seconded and AGREED.

Harrowby United FC  ...  view the full minutes text for item 34.

The Chairman thanked everyone for their participation, and highlighted a number of areas to consider ahead of the next meeting:

·         A review of the terms of reference

·         A review of the application form used by community groups

·         Assistance with those groups making applications

·         A review of Board membership

·         A review of how the Board, and the Local Economic Forum work together

The meeting closed at 5:13pm.