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Agenda and minutes

Venue: Eventus, Sunderland Road, Northfields Industrial Estate, Market Deeping, PE6 8FD

Contact: Jo Toomey 

Items
No. Item

21.

Apologies

Minutes:

An apology for absence was received from Councillor Robins.

 

Apologies were also submitted by three Overview and Scrutiny Committee Chairman:  Councillors Exton, Sampson and Ray Wootten.

22.

Minutes of the meeting held on 12 July 2018 pdf icon PDF 191 KB

                                                                                                                  (Enclosure)

Minutes:

The minutes of the meeting held on 12 July 2018 were agreed as a correct record.

23.

Disclosure of Interests (if any)

Minutes:

No interests were disclosed.

24.

*DeliverSK pdf icon PDF 432 KB

Report number DSK02 of the Leader of the Council.                    (Enclosure)

Minutes:

Decision:

 

1.    Cabinet supports and approves the establishment of DeliverSK as described in report DSK002

 

2.    Cabinet delegates to the Cabinet Member for Growth and Communications, in consultation with the Strategic Director for Growth and the Strategic Director for Resources, authority to select and confirm the private sector partner for DeliverSK as discussed in report DSK002

 

3.    Cabinet delegates to the Cabinet Member for Growth and Communications, in consultation with the Strategic Director for Growth and the Strategic Director for Resources, authority to set up DeliverSK as detailed in report DSK002, entering into any necessary legal agreements needed to facilitate this

 

4.    Cabinet recommends to Council the approval of a budget of up to £100k for initial set-up costs and up to £500k as initial working capital for DeliverSK, and to delegate to the Cabinet Member for Growth and Communications, in consultation with the Strategic Director for Growth and the Strategic Director for Resources, authority to invest up to £500k (i.e. the working capital) in Deliver SK, once the company has been set up

 

5.    Cabinet seeks to recover a portion of the establishment costs for DeliverSK from the Partnership’s future profits

 

6.    Cabinet approves the appointment of the Leader of the Council, the Deputy Leader of the Council and the Chief Executive as the Council’s nominated Board Members for DeliverSK

 

7.    Cabinet requests that the Governance and Audit Committee considers any changes necessary to the Council’s Treasury Management Strategy to allow the initial and future investments in DeliverSK activities and projects

 

8.    Cabinet authorises a governance review of all of the Council-owned companies and DeliverSK to ensure that decision-making is transparent and open, and that those companies are empowered to fulfil their stated purpose

 

Considerations/reasons for decision

 

1.    Report number DSK002 of the Leader of the Council

2.    The Council is seeking to add a further £1.2 billion to South Kesteven’s economy by 2040

3.    An announcement made by the Leader in October 2017 regarding £40m investment in strategic projects to be delivered or underway by 2020

4.    The opportunity for the Council to work with an experienced private sector partner on a more agile, commercial basis on larger development projects

5.    Detailed business cases would need to be approved for all projects

6.    Potential inputs different partners could bring to DeliverSK and their benefits to the district

7.    Working with a partner would share the ownership and risk

8.    Companies seeking to be prospective partners would be considered as part of a selection process

9.    Returns would be used to pay off project costs, then investments from both partners, then any profits would be split according to the proportion of investment made by each partner

10.The proposed management structure for the company as set out in report DSK002

11.Indicative timelines for the formation of DeliverSK and commencement of activity

12.Assessment of risk and controls in place to mitigate identified risks

13.The role of the Governance and Audit Committee, which is to “monitor, review  ...  view the full minutes text for item 24.

25.

Data Protection Policy pdf icon PDF 119 KB

Report number LDS309 of the Deputy Leader of the Council.     (Enclosure)

Additional documents:

Minutes:

Decision:

 

Cabinet approves the draft Data Protection Policy attached as Appendix 1 to report number LDS309

 

Considerations/reasons for decision

 

1.    Report number LDS309 of the Deputy Leader of the Council and appendices, including the draft Data Protection Policy (Appendix 1) and procedure documents

2.    The Data Protection Policy was last revised in 2015

3.    The introduction of the Data Protection Act 2018 which implemented the General Data Protection Regulations (GDPR) into law on 25 May 2018

4.    Comments and recommendations made by the Communities and Wellbeing Overview and Scrutiny Committee at its meeting on 31 July 2018

5.    The six data protection principles with which anyone processing personal data must comply

 

Other options considered and assessed

 

There are no other options to consider

 

*           *           *

 

In presenting report number LDS309, the Deputy Leader explained that it had been necessary to review the Council’s Data Protection policy in light of new legislation. Cabinet Members approved the draft Data Protection Policy which was attached as appendix 1 to report LDS309.

26.

Rectory Farm - Supplementary Planning Document pdf icon PDF 103 KB

Report number DM13 of the Cabinet Member for Growth and Communications.   (Enclosure)

Additional documents:

Minutes:

Decision:

 

The Cabinet approves the draft Rectory Farm Planning Brief (appended to report number DM13) for the purposes of consultation

 

Considerations/reasons for decision

 

1.    Report number DM13 of the Cabinet Member for Growth and Communications including the appended draft Rectory Farm Planning Brief and associated masterplans

2.    The adoption of a planning brief provides a tool to ensure that the development of parts of the site do not prejudice the delivery of the remainder of the site and that development is undertaken in a cohesive and comprehensive manner

3.    Rectory Farm forms a phase of the Grantham North West Quadrant development

4.    The drafting of the Supplementary Planning Document (SPD) has been supported by AECOM

5.    The consultation process set out in Appendix 4 of report DM13

6.    The equality analysis attached at Appendix 3 of report number DM13

 

Other options considered and assessed

 

·         To not proceed with the preparation of the Supplementary Planning Document

 

An alternative would be to rely on developers to submit a planning application and hopefully engage in pre-application discussions. The preparation of the SPD is a more positive and proactive approach in that it provides guidance to developers, SKDC officers and the general public on the key issues and impacts to consider when assessing and submitting a planning application for phase 2 of the North West Quadrant

 

*           *           *

 

The Cabinet Member for Growth and Communications presented the recommendations in report number DM13 and explained that this was a draft document for public consultation that would, once it was approved, add detail to the policies set out in the emerging local plan which could be applied when the Council was considering planning applications. The draft plan was intended to provide a tool to ensure cohesive, high quality development across a large site which comprised land across a number of different ownerships.

 

Cabinet Members spoke about the standards of design and reference was made to a design guide for the district that was in development. Cabinet Members also felt that it was important to learn from experiences of other sites in multiple ownership had been developed across the district. It was noted that once the document had been subject to consultation, the document would be re-presented to Cabinet, together with the results of the consultation, for approval.

 

The Cabinet approved the recommendation as set out in report DM13.

27.

Matters Referred to Cabinet by the Council or Overview & Scrutiny Committees pdf icon PDF 143 KB

Report number LDS310 of the Leader of the Council.                   (Enclosure)

Minutes:

Report number LDS310 of the Leader of the Council summarised the activity of the Overview and Scrutiny Committees since the last report was presented to Cabinet on 12 July 2018.

 

Communities and Wellbeing Overview and Scrutiny Committee

 

Further to the update provided in report LDS310, Members were advised that the Committee was holding a workshop to which all Councillors were invited to receive further information in connection with health and wellbeing across the district.

 

Culture and Visitor Economy Overview and Scrutiny Committee

 

The Chairman of the Culture and Visitor Economy Overview and Scrutiny Committee referred to items considered at the Committee’s previous meeting and gave a brief synopsis of the agenda items for the Committee’s meeting taking place on 13 September 2018. Reference was also made to the opening of the Wyndham Park Visitor Centre on Sunday 9 September 2018.

28.

Items raised by Cabinet Members including reports on Key and Non Key Decisions taken under Delegated Powers. pdf icon PDF 97 KB

Report number LDS311 of the Leader of the Council.                   (Enclosure)

Additional documents:

Minutes:

Report number LDS311 of the Leader of the Council informed the Cabinet of decisions that had been taken by individual Members since the last meeting of the Cabinet was held on 12 July 2018.

 

Appendix A related to the food and health and safety work plan 2018/19 and Appendix B to the approval (subject to consultation) of a proposed new lease with Stamford Bridge Club for the extension of their existing parking area.

29.

Representations received from Non Cabinet Members pdf icon PDF 86 KB

Report number LDS312 of the Leader of the Council.                   (Enclosure)

Minutes:

Report number LDS312 of the Leader of the Council informed Cabinet Members that no non-Cabinet Members had submitted requests to speak prior to the publication of the agenda. Since the publication of the agenda, one Member, Councillor Baxter, had requested to make representations at the meeting, seeking to raise three issues.

 

The Brambles Development, Market Deeping

 

Reference was made to the Brambles development site in Market Deeping and a planning condition that related to works required to roads to bring them up to adoptable standard that should have been undertaken prior to the occupation of the development. The Cabinet Member for Growth and Communications provided an update, stating that the developer had been given a week to formally respond, if they did not a breach of condition notice would be issued by the end of September. In the meantime negotiations with the developer would continue to try and each a solution outside the enforcement process.

 

Deepings Saturday Market

 

An update was given on the progress of the proposal for a Saturday market in the Deepings. The initial consultation process had been completed and the outcome had been sent to Lincolnshire County Council Highways for them to carry out their own consultation on the closure of the short stay car park in the Market Place, which would be required to enable the market to proceed. Work was also under way to try to identify prospective traders for a Saturday market in the Deepings.

 

Deepings Leisure Centre

 

Members were advised that proposals for a new leisure centre in the Deepings had moved from the feasibility to business planning stage, which also included consideration of possible sites. It was still intended for construction to begin by 2020-21. Consideration was also being undertaken about leisure facilities in the other towns in the district.

30.

Cabinet Forward Plan pdf icon PDF 95 KB

Report number LDS313 of the Leader of the Council.                   (Enclosure)

Additional documents:

Minutes:

Report number LDS313of the Leader of the Council gave an indication of the items that would be presented to Cabinet. The report also included items that were scheduled to be considered at Council meetings during the municipal year.

 

15:07-15:23 – the meeting adjourned.

Exclusion of the Press and Public

The Cabinet agreed to exclude the press and public during consideration of the following item of business because of the likelihood that information that was exempt under paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) would be disclosed to them.

31.

*Strategic Regeneration Acquisitions - land in South Kesteven pdf icon PDF 139 KB

                                                                                                                  (To follow)

Minutes:

Decision:

 

Cabinet authorises the acquisition of a parcel of land in the South Kesteven area (a) subject to contract, satisfactory replies to searches and enquiries and to the terms negotiated; and (b) subject to approval by Council of the necessary budget allocation.

 

Considerations/reasons for decision

 

1.    Report number PD0095 of the Deputy Leader of the Council and the exempt appendices to the report

2.    The Council’s growth ambitions and the strategic importance of the site

3.    Recommendations for financing the acquisition of the site and associated arrangements set out in the Council’s Treasury Management Strategy and prudential indicators

4.    Section 1 of the Localism Act 2011 and Section 111 of the Local Government Act 1972

5.    Support of the proposal by the relevant Ward members

 

Other options considered and assessed

 

·         Consideration has been given to not purchasing the site in question. However, in order to promote sustainable economic development in the area, this is regarded as an essential site.

 

*           *           *

 

The Leader presented report number PD0095 and its exempt appendices. Cabinet Members approved the recommendations.

32.

Close of meeting

Minutes:

The meeting was closed at 15:30.

Date decisions effective:

Items CO24(1-3 and 5-8), CO25, CO26 and CO31(a) as made on Thursday 6 September 2018 can be implemented on Monday 17 September 2018 unless subject to call-in by the Chairman of the relevant Overview and Scrutiny Committee or any five Members of the Council form any political group. Items CO24(4) and CO31(b) stand referred to Council on 27 September 2018.